Corporate Lawyer Support Assistant

4 weeks ago

Sydney, New South Wales, Australia Clifford Chance Full time

About the Role

This position plays a vital role in providing proactive practice support and administration assistance to the corporate lawyers of the Firm, mainly in relation to billable client work, ensuring clients are serviced in a professional manner and in accordance with the Firm's policies and procedures.

Main Responsibilities

  • Client and matter clearance and opening
  • AML processes
  • Engagement letters
  • MTM maintenance
  • Managing associate's checklist
  • Matter document folder
  • Matter project administration (from the opening to the closing of matter including setup of matter SharePoint site, updating email distribution lists, to supporting post-closing activities such as billing, archiving, and ensuring that all appointments and conference calls are in the lawyers' calendars)
  • Client & matter-team meetings and updates
  • Monitoring and recording project scope and adjustments, estimates, caps, billing agreements
  • Matter balance report and client fee updates
  • Working Capital management – facilitate all WC activities: organising monthly meeting between relevant partner and working capital team to review WIP/Debt positions, preparing for monthly meetings by circulating drafts to fee earners for review, with final review by lead associate, If meetings need to move due to client commitments, responsible for rearranging, meeting to ensure it occurs every month, Support Billing and collection tasks including raising timely and accurate GMPS bills, invoices, tax computations and write-offs for billing team's review, Liaise with the billing team and dispatch invoices to clients safely, Draft bill; amending narratives as required and draft accompanying bill letters
  • Support Partners and the BD team with business development activity: amend business development and client focus materials including CVs, pitches presentations, client briefings etc., monitoring of business development collateral such as CVs and MIS to ensure it is up to date, including the BD tracker and InterAction, organise, facilitate and provide host support for events where required, including virtual events, facilitating updates to clients, Inform the BD team of the schedules of visiting partners and work with the BD team on the relevant logistics
  • Document production and DPU liaison where necessary, includes: transcribing, editing and amending legal and other documents, convert, compare, copy type and proofread the same as necessary, ensuring that documents comply with house style, Signing pages where applicable, e-Filing where applicable, Post-closing activities where applicable, Preparation of bibles and distribution of bibles as necessary, Understand and support the use of legal technology, including facilitation and management of solutions applied to a matter where necessary, Includes knowledge of the Best Delivery checklist, Best delivery tools superuser, Facilitate end of matter review to identify follow on opportunities such as deal reviews, KETL opportunities etc.

Requirements

  • Minimum 2 years work experience in a similar or relevant role within a professional services environment
  • Experience supporting the corporate law practice is preferred
  • Able to work in a high performing environment
  • Intermediate to advanced level of proficiency in Microsoft Word, Outlook Excel and PowerPoint
  • Strong organisational skills and meticulous attention to detail
  • A proactive, mature and collaborative approach to managing work and relationships within and across teams
  • Respectful of colleagues and able to work in an inclusive team environment
  • Effective at working both autonomously and within a team environment
  • Ability to innovate and streamline processes and tasks

About Us

Clifford Chance is one of the leading international law firms, with work spanning jurisdictions, cultures, and languages. We believe every career at Clifford Chance should be rewarding and stimulating – full of opportunities to learn, thrive, and grow. That's why we're so proud of our inclusive, friendly and collaborative approach to work. We provide a world-class service to our clients every step of the way, thanks to the entrepreneurial spirit and conscientious approach to work that you'll find across all our teams.

Equal Opportunities

We are committed to treating all employees and applicants fairly and equally, regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. We have a variety of flourishing employee networks, which are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

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