Current jobs related to Senior Office Coordinator - Gold Coast, Queensland - PolyAI

  • Senior Contract Coordinator

    4 days ago

    Gold Coast, Queensland, Australia Employment Office Australia Full time

    About the RoleAs a Senior Contract Coordinator, you will be responsible for ensuring seamless contract administration across multiple projects. This includes procuring subcontractors, verifying insurance, managing pricing and contract variations, and maintaining accurate financial records.Key responsibilities include:Oversight of procurement...

  • Senior Office Coordinator

    6 days ago

    Gold Coast, Queensland, Australia McKenzie Full time

    About Villa SerenaVilla Serena is a beautifully designed aged care home located on the Gold Coast. Our home features stunning views, comfortable living areas, and a range of amenities to enhance the quality of life for our residents.Your Role in Our CommunityAs an Administration Assistant, you will be part of a dynamic team that provides person-centered care...

  • Clinical Office Coordinator

    6 days ago

    Gold Coast, Queensland, Australia Emerson Hospital Full time

    Job SummaryReporting to the Senior Practice Manager of Shared Specialty Suites, the Clinical Office Coordinator performs a wide variety of administrative responsibilities and support to the physicians in the Shared Specialty Suites.Minimum QualificationsEducation: High School Diploma or equivalent required.Experience: One to three years Administrative...

  • Office Coordinator

    6 days ago

    Gold Coast, Queensland, Australia Vista America Full time

    The role of the Administrative Assistant at Vista America is a dynamic opportunity for an organized and proactive individual to join our team. The successful candidate will be responsible for managing the front desk, coordinating with facilities and other departments, and providing exceptional support to our employees.Vista America is a leading player in the...

  • Construction Project Coordinator

    4 days ago

    Gold Coast, Queensland, Australia Employment Office Australia Full time

    About the RoleWe are seeking an experienced Site Supervisor to join our team at Employment Office Australia.Job DescriptionThis is a hands-on leadership role where you will be responsible for overseeing all aspects of site operations, ensuring projects are delivered safely, on time, and to the highest quality standards.You will coordinate subcontractors,...

  • Project Coordinator

    3 days ago

    Gold Coast, Queensland, Australia ClearCompany Full time

    We are currently looking for an experienced Project Coordinator to take on a Senior Role at ClearCompany.About the Job:Lead and manage multiple fit-out and refurbishment construction projects simultaneously.Oversee resource allocation, timelines, and budgets to ensure timely completion.Develop and maintain strong relationships with clients, focusing on high...

  • Office Coordinator

    1 day ago

    Gold Coast, Queensland, Australia ClearCompany Full time

    We are seeking a highly skilled and motivated individual to fill the role of Office Manager at Coastal Fresh.About Our CompanyAs a leader in the fresh food market, we offer a unique opportunity to contribute to the growth of a dynamic business in a supportive environment.Our state-of-the-art processing facility provides a modern and efficient workspace,...

  • Office Coordinator

    5 days ago

    Gold Coast, Queensland, Australia WOTSO Full time

    Are you a people person with great attention to detail? Can you bring energy, positivity, and a can-do attitude? WOTSO Varsity Lakes is on the lookout for our next Space Coordinator to join our Queensland team in a full time or part time capacity.WOTSO provides affordable, flexible office space solutions for businesses of all sizes. From desks and offices to...

  • Administrative Officer

    5 days ago

    Gold Coast, Queensland, Australia Randstad Education Australia Full time

    We are seeking an experienced and highly skilled Executive Assistant to join our team at Randstad Education Australia.In this role, you will provide high-level administrative support to our senior directors, ensuring seamless day-to-day operations and contributing to the success of our business.You will be responsible for managing diaries, scheduling...

  • Senior Administrative Coordinator

    5 days ago

    Gold Coast, Queensland, Australia Randstad Education Australia Full time

    Randstad Education Australia is currently seeking an experienced Executive Assistant to provide high-level administrative support to two senior directors in the travel and tourism industry.This is an excellent opportunity for a highly organised and proactive individual to join a dynamic team and contribute to the success of our organisation.The successful...

  • Senior Education Officer

    1 day ago

    Gold Coast, Queensland, Australia Queensland Government Full time

    Applications are invited for the temporary vacancy of a Senior Education Officer (EOSD) Capability to be part of the Education Futures Institute in the Queensland Department of Education in South East Region.The role of Senior Education Officer (EOSD) is offered on a full-time temporary basis, until 12 December 2025, unless otherwise determined.The ESOD will...

  • Senior Client Manager

    6 days ago

    Gold Coast, Queensland, Australia hello AG Full time

    About the RoleWe are seeking a dedicated and compassionate Senior Client Manager to join our team at hello AG. As a key member of our client services department, you will be responsible for directing and coordinating all activities associated with the care of potential and existing clients.The ideal candidate will have previous experience working with...

  • Scheduling Coordinator Senior

    10 hours ago

    Gold Coast, Queensland, Australia WACO Kwikform Full time

    Job DescriptionWe are seeking an experienced and skilled Scheduling Coordinator to join our dynamic team. As a key member of our operations department, you will be responsible for scheduling and allocating jobs for our team of Scaffolders.You will work closely with our Branch Manager and collaborate with installers and sub-contractors to ensure all jobs meet...

  • Site Supervisor

    5 days ago

    Gold Coast, Queensland, Australia Employment Office Australia Full time

    Join an innovative and adaptive organisation where reliability and creative energy go hand in hand with quality, innovation, and timely delivery.Seeking an experienced Site Supervisor with Tier 2 or 3 experience.Focus on Multi Faceted Retail, Education and Industrial Projects.Enjoy a competitive salary package of $130,000 - $150,000, including super and...

  • Administrative Coordinator

    6 days ago

    Gold Coast, Queensland, Australia NGARE EMPLOYMENT SOLUTIONS PTY LTD Full time

    We are looking for a Junior Administration Support to join our school office team. As a Junior Administration Support, you will assist with various administrative tasks, including data entry, use of Microsoft Office suite, and coordination of school events.You will work closely with the operations manager to ensure the smooth operation of the school office....

  • Administrative Support Coordinator

    6 days ago

    Gold Coast, Queensland, Australia Griffith University Full time

    About the OpportunityWe are seeking a skilled and experienced Administrative Support Officer to join our team. As a key member of our office, you will be responsible for providing exceptional administrative support to our senior executives and colleagues.In this role, you will have the opportunity to develop your skills in communication, customer service,...

  • Office Manager

    5 days ago

    Gold Coast, Queensland, Australia Wilson Environmental Compliance Full time

    As the Office Manager for an Environmental Consulting firm supporting construction projects across Brisbane, Gold Coast and Northern NSW, you will be responsible for supporting daily operations to enhance efficiency, productivity, and overall workflow. This role requires a proactive problem-solver with strong organisational skills to streamline processes,...

  • Clinical Office Coordinator Professional

    6 days ago

    Gold Coast, Queensland, Australia Emerson Hospital Full time

    Job SummaryThe Clinical Office Coordinator performs a multifaceted role at Emerson Hospital, providing administrative support to physicians in the Shared Specialty Suites. This position requires exceptional organizational skills, attention to detail, and the ability to multitask effectively.Key ResponsibilitiesPerform various administrative tasks, including...

  • Senior Wedding Coordinator for High-End Events

    5 days ago

    Gold Coast, Queensland, Australia Mon Cherie Weddings Full time

    Mon Cherie Weddings is looking for a Senior Wedding Coordinator for High-End Events to join our team. As a Casual Event Coordinator, your responsibilities will include overseeing the coordination and execution of weddings, ensuring all details align with the event plan.Job DescriptionOversee the coordination and execution of weddings, ensuring all details...

  • Assistant to Senior Management

    6 days ago

    Gold Coast, Queensland, Australia Leda Holdings Full time

    Leda Holdings OverviewWe are one of Australia's largest privately owned property development companies. Our company is committed to delivering exceptional results and creating a positive work environment.The RoleWe are seeking an experienced administrative assistant to join our team. As an administrative assistant, you will be responsible for managing...

Senior Office Coordinator

2 weeks ago

Gold Coast, Queensland, Australia PolyAI Full time
Job Description
  • Administrative Support
    • Assist the Executive Business Partner Lead in providing administrative assistance to senior executives, ensuring seamless day-to-day operations.
    • Manage calendars, schedule meetings, and handle VP level communications.
    • Prepare meeting materials, agendas, and presentations, as needed, to support senior leadership.
    • Respond to incoming inquiries (email, phone calls, etc.) on behalf of VPs, escalating matters when necessary.
  • Communication and Liaison
    • Act as a liaison between the Executive Business Partner Lead, and executives, departments, and external stakeholders, ensuring communication is clear and timely.
    • Collaborate with the Executive Business Partner Lead to ensure all executives' needs are met and properly prioritized.
    • Prepare and proofread communications on behalf of the executive team, ensuring clarity and professionalism.
  • Project Assistance
    • Support ongoing initiatives and projects by tracking deadlines, milestones, and deliverables.
    • Assist the Executive Business Partner Lead in gathering necessary resources, reporting progress, and helping executives meet critical deadlines.
  • Office and Executive Management
    • Ensure office supplies are ordered and maintained for the executive team.
    • Coordinate special projects or ad hoc administrative tasks as assigned by the Executive Business Partner Lead.
  • Confidential Document Management
    • Assist in maintaining, organizing, and securely storing confidential documents, reports, and correspondence.
    • Help prepare reports, presentations, and other documents needed by the executive team for internal or external meetings.
    • Work closely with the Executive Business Partner Lead to identify areas for process improvement and support efforts to optimize team workflows.
    • Provide proactive solutions to administrative challenges faced by the executives.

Required Skills and Qualifications

  • Bachelor's degree or equivalent work experience in an administrative support or related field.
  • 1-3 years of administrative experience, preferably in a corporate or high-level executive environment.
  • Ability to work independently, take initiative, and exercise sound judgment.
  • Strong organizational and time management skills, with the ability to manage multiple priorities efficiently.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software/tools.
  • Excellent verbal and written communication skills.
  • Discretion and professionalism in handling confidential information.