Parramatta Office Administrator

6 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $71,424 - $102,768
Executive Support Professional

Job Description:

This is a key position that reports directly to the Lord Mayor. The successful candidate will provide comprehensive administrative and secretarial support to ensure the smooth operation of the office.

The role encompasses a wide range of tasks including maintaining systems and databases, conducting research, preparing summaries and correspondence, and managing the Lord Mayor's diary and travel planning.

Additionally, the Executive Support Professional will be responsible for arranging conferences, coordinating activities with other Government agencies, and facilitating communication between stakeholders.

Responsibilities:

  • Support the Lord Mayor in meeting management and external needs through maintenance of systems and databases
  • Conduct research, documentation, and preparation of summaries and briefs
  • Prepare spreadsheets, presentations, and maintain databases
  • Respond to and facilitate resolutions to enquiries and correspondence from various stakeholders
  • Arrange and facilitate conferences as requested by the Lord Mayor

Requirements:

To be successful in this role, you will need:

  • Previous experience in an Executive Assistant or Executive Support role
  • High-level interpersonal and communication skills with an ability to build effective working relationships
  • Able to prioritise and undertake simultaneous duties/projects to deliver successful outcomes
  • Well-developed organisational skills, including the ability to work independently and manage time effectively
  • Proficient in Microsoft Office 365, Zoom, Teams, SharePoint, and OneNote

What We Offer:

Competitive hourly rate + super

Immediate start with potential for ongoing employment

Parramatta location

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