Administrative Assistant

1 week ago

Sydney, New South Wales, Australia beBeeLitigation Full time $80,000 - $100,000
**Job Title:** Office Coordinator for Litigation and Regulatory Team

As a key member of the LRC team, you will play a crucial role in supporting the management of litigation, regulatory, and counselling matters within the Office of General Counsel and Secretariat. Your primary responsibility will be to assist the LRC Leader with matter tracking, team management, and processes, working closely with clients across departments and levels of the organisation.**Key Responsibilities:
  • '
  • Oversee matter setup and tracking to ensure timely progress and updates.
  • Serve as a point of contact for facilitating responses to inquiries from key stakeholders related to matter progress and updates.
  • Assist with billing activities, including invoicing, insurance, and claims documentation.
  • Support the team in the preparation of legal advice, create, and maintain templates.
  • Conduct reviews of documents to ensure accuracy and compliance with firm standards.
  • Provide support in the preparation and organisation of documentation for litigation and regulatory matters (including regulatory and litigation productions).
  • Note meetings and preparing minutes and action items.
**Requirements:
  • '
  • Strong skills in organizing and multitasking.
  • Knowledge of Microsoft Office Suite.
  • An understanding of legal practice management software is desirable.
  • Familiarity with financial management and billing procedures in a legal context.
  • Demonstrated experience in drafting meaningful communications and reporting, with strong written and verbal communication skills.
  • Highly developed interpersonal skills with demonstrated experience managing relationships with stakeholders.
  • An interest in technology enablement and AI tools.
  • Previous experience or familiarity in litigation and regulatory environments is desirable.
  • The ability to work independently and collaboratively within a team environment.
  • You have a high level of professionalism and confidentiality.
**What You'll Gain:
  • '
  • The opportunity to work with leading organisations and cutting-edge technology that challenge and expand your expertise.
  • Flexibility means trusting you to choose when, where, and how you work—balancing what's best for you, your team, and your clients to grow and thrive together.
  • Clear paths for career progression supported by continuous learning and leadership development.
  • Generous leave entitlements including four weeks' annual leave and float public holidays to support your work-life balance.
  • A world-class parental leave policy offering up to 26 weeks of leave for caregivers, supporting your family and personal life.

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