Administrative Support Professional

4 days ago

Sydney, New South Wales, Australia beBeeOperations Full time $87,000 - $105,875
About the Role

DP World seeks a detail-oriented Terminal Operations Coordinator to provide administrative support across operational and engineering functions. This role involves coordinating daily processes, document control, procurement, reporting, and terminal-related projects.

The successful candidate will need to manage competing priorities, adapt to fast-paced environments, and build strong stakeholder relationships.

Key Accountabilities
  • Perform administrative duties such as document control, record keeping, scanning, and courier coordination.
  • Create and manage purchase requisitions and orders using Oracle and Maximo systems.
  • Assist with onboarding new hires, including arranging site access, PPE, and workstations.
  • Maintain SharePoint document control and generate reports with Excel and Visio.
  • Support site visit coordination, stakeholder communication, and event logistics for key leaders.
  • Contribute to engineering and operations reports, including daily KPIs and monthly submissions.
  • Support safety, HR, engineering, and operational teams with project documentation and compliance.
  • Maintain high customer service standards in stakeholder interactions.
Qualifications, Skills, and Experience
  • Minimum 3 years' experience in administrative support or terminal operations (preferred).
  • Proficiency in Microsoft Office, especially Excel, Outlook, and Visio.
  • Experience with CMMS (e.g., Maximo) and procurement platforms (e.g., Oracle) is highly regarded.
  • Ability to prepare reports, manage workflows, and maintain accurate documentation.
  • Knowledge of purchasing, receiving, and invoicing processes.
  • Strong verbal and written communication skills with a customer service focus.
  • Proven ability to multitask and prioritize in a fast-paced environment.
  • Familiarity with port or heavy industry operations is desirable.
About DP World

Global trade creates opportunities and improves lives worldwide. We aim to enhance global trade flow, transforming possibilities for our customers and communities.

We employ nearly 10,000 people in ports and terminals across 18 locations in the Asia Pacific region.

We invest in innovation, from intelligent delivery systems to automated warehousing, leading the sector toward better trade practices and minimal disruptions.

Equality Policy

We are an equal opportunity employer. Our hiring and promotion decisions are based on qualifications, skills, experience, and cultural fit. We encourage applicants from diverse backgrounds to apply.

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