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Contract Administration Specialist

3 weeks ago

Perth, Western Australia beBeeAdministration Full time $90,000 - $120,000
Contract Administration Specialist

We are seeking an experienced Contract Administration Specialist to join our team and support the successful delivery of a range of commercial, mining, and housing projects. This role is based at our office, working in a collaborative environment with opportunities to develop your skills alongside a market leader in modular construction.

This position involves end-to-end contract and subcontract administration, project documentation, reporting, and financial tracking. You will work closely with Project and Construction Managers to ensure all project activities run smoothly on time and in line with compliance requirements.

Key Responsibilities:
  • Manage head contracts and subcontracts, including claims, variations, deliverables, and notices (EOTs, latent conditions, etc.)
  • Coordinate key project start-up activities such as insurances, council permits, and bank account setup
  • Oversee project invoicing, progress claims, and ensure compliance with project bank account requirements
  • Compile handover documentation and support the certification and project close-out process
  • Maintain accurate project records, reports, and registers while supporting cost control and forecasting
  • Support Project and Construction Managers by tracking timelines, deliverables, and performance
  • Attend and minute internal and external meetings; manage JCR setup and documentation workflows
  • Build strong stakeholder relationships and ensure compliance with internal processes and policies
About You:

We are looking for a highly skilled, commercially minded professional to provide effective administrative support for contract management across a wide range of project works. You will bring at least four years' experience in contract and project administration within the construction sector. Modular construction experience would be beneficial but not essential.

You will have a deep understanding and knowledge of AS4300 contracts, project bank accounts, and training plans. With excellent organizational and time management skills, you will manage competing deadlines without sacrificing attention to detail. Your clear written and verbal communication enables confident collaboration with clients, contractors, and internal teams.

Requirements:
  • Min 4 years' experience in contract/project administration, preferably in the construction or manufacturing sector, with demonstrated ability to oversee multiple projects to successful completion within time and budget.
  • Experience on commercial and mining projects is advantageous
  • Excellent written and verbal communication skills
  • Time management skills with the ability to work under pressure and plan workloads to meet deadlines
  • Advanced clerical and administrative skills including analytical skills and accurate record keeping
  • Intermediate computer literacy including Microsoft Word, Outlook, Excel; Navision experience would be an advantage
  • Commitment to efficient and effective delivery of quality customer service
  • A Degree in Construction Management, Quantity Surveying, or other relevant qualification in Administration would be an advantage but is not essential
Why Work for Us:
  • Be part of an exciting transformative period in our business, on a growth trajectory
  • Join a values-led culture focused on Collaboration, Integrity, Accountability, Zero Harm and Growth through Innovation
  • Access opportunities for professional and career development across our organization
  • Flexible work options to support productivity and wellbeing
  • Company benefits and discounts
  • Competitive salary package with benefits

All successful applicants may be required to complete a functional medical, including drug and alcohol assessment. All final applicants will be asked to consent to a National Police check. Applications will be considered on merit.