Events Coordinator
3 weeks ago
We are a leading global law firm with a strong presence in the Asia Pacific, Europe, the Middle East, and North America. Our team of over 5,000 professionals, including 3,100 lawyers and 2,000 business services professionals, provides premium quality, full-service legal advice to our clients.
We recognize that our success relies on the skills, knowledge, and ideas of all our people. Our environment is one where high performance is expected, and in return, we provide rewards and opportunities tailored to your personal and professional goals.
The OpportunityWe are seeking an experienced Events Consultant to join our team on a 12-month parental cover contract. This part-time position requires 3 days of work per week.
As an Events Consultant for our Brisbane office, you will deliver and manage client and major staff events. You will act as a trusted adviser to our Partners, showcasing your innovation, creativity, and events expertise while connecting with other Business Development and legal professionals within the firm.
Key Responsibilities- Project manage and deliver client and key staff events by identifying client requirements and objectives, risks associated with the event, and providing expert recommendations to ensure delivery of events meet clients' objectives.
- Prepare and manage annual budgets for client and staff events, as well as individual budgets per event, to ensure all events are delivered within budget and resources are utilized efficiently.
- Maintain industry knowledge and market trends.
- Manage suppliers/vendors.
- Provide advice relating to the Business Development and Client Strategy program by keeping up to date with the firm's client strategy to ensure recommendations and event objectives remain supportive of relevant strategies.
- Ensure all events and duties are carried out in compliance with internal policies and regulatory requirements.
- Enjoy problem-solving and thrive in a fast-paced environment.
- Have the ability to build strong relationships with colleagues and stakeholders at all levels of the business.
- Have prior experience in the end-to-end management and delivery of events (in person and virtual/hybrid).
- Have a proven ability to work to a client brief and defined objectives, to deliver strategically aligned events.
- Have the ability to deliver innovative and creative concepts and to translate external trends and opportunities into events.
- Have the ability to negotiate with specialist suppliers.
- Have demonstrates financial awareness and the ability to work within a budget.
- Have the ability to identify and deliver high standards of hospitality service, with the confidence to foresee issues and address them proactively.
- Have proven ability to think ahead, and to work under pressure to meet deadlines, with capacity for flexibility in working hours.
- Have prior experience with CRM (InterAction) and HTML email distribution software would be advantageous.
- Hold formal event management qualifications (preferred).
Our National Events team works under the Business Development umbrella to create and deliver memorable client events and learning opportunities, with the client experience always in mind.
As part of the broader Business Development team, you will play a valuable role in contributing to the firm's success and helping to achieve its objectives.
If you're a commercially minded individual with a passion for events and improving the client experience in a professional services environment, you could be just what we're looking for.
What We Offer- We recognize that the success of our business and our clients relies on the skills, knowledge, and ideas of all our people. We are dedicated to creating an exceptional experience for our clients and we value empathy, simplicity, and commerciality.
- At Herbert Smith Freehills, you will be part of a diverse, innovative culture where high performance, client focus, and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work.
- People join us to develop their careers and themselves. To support this, we provide contemporary tailored learning programs, regular career conversations, and a culture of feedback.
- At Herbert Smith Freehills, we value flexibility. For most roles, we work an average of 60% of the time in the office, taking into consideration individual, team, client, and learning needs.
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