Project Program Manager

2 weeks ago

Melbourne, Victoria, Australia beBeeprojectcoordinator Full time $50,000 - $70,000
Job Overview

This role involves working as a Project Coordinator to schedule activities that optimize time and resource constraints, meeting the needs of key stakeholders. The ideal candidate will have experience acting as a Project Support Officer or Coordinator with expertise in Operational Technology, SCADA, or Asset Management in the Utilities sector or Oil & Gas.

Key Responsibilities:
  • Provide project server support to project managers, maintaining registers and attributes.
  • Create and maintain project schedules in MS Project/Project Server.
  • Advise on compliance and requirements for the PMO to project/program managers and assist PMs in meeting requirements.
  • Support the review process, working with PMO analysts to ensure projects successfully gate on time.
  • Assist with identifying, logging, and tracking project risks and issues.
  • Track project documentation and maintain the project document library, ensuring documents are named and stored according to the document management guidelines.
  • Maintain the project's deliverables matrix and RASCI.
  • Work with the IT resource analyst and resource managers to assist with the onboarding and offboarding process for project team members, including organizing desks and equipment.
  • Take minutes for project team meetings, steering committee meetings, and other project-related meetings as required.
  • Assist with the production of monthly project status reports.
Requirements:
  • Minimum 5 years of full-time work.
  • Acted as a project support officer/coordinator with expertise in OT, SCADA, or asset management in the utilities sector or oil & gas.
  • Experience working in project coordination or management on a range of technology projects.
  • Advanced time management, prioritization, and organizational skills.
  • Advanced written and verbal communication skills.
  • Advanced interpersonal and collaboration skills.
  • Intermediate knowledge of project management lifecycles, competencies, and development methodologies.
  • Intermediate financial tracking and reconciliation skills.
  • Intermediate experience of stakeholder management and coordination.
  • Intermediate influencing and conflict resolution skills.
  • Intermediate presentation and facilitation skills.
  • Intermediate decision-making and adaptability skills.
  • Basic understanding of financial management and accounting processes.
  • Basic understanding of resource planning and capacity management.
  • Exposure to project management methodologies such as PMBOK and Agile.

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