Governance Professional

3 days ago

Chatswood, Australia beBeeGovernance Full time $120,000 - $140,000
Company Secretary and Governance Leader

We are seeking a seasoned Company Secretary to administer the affairs of our organisation, manage the business of the Board, and lead governance frameworks across our entities.

  • Provide company secretarial support for our portfolio of companies, Boards and Committees – prepare agendas, calendars and Board/Committee packs; draft and proof key company documents (applications, capital raisings, resolutions); maintain registers and journals.
  • Arrange all Board and Committee meetings, prepare Board and Committee minutes and maintain Board books and document repositories; ensure records align with regulatory requirements and our constitution.
  • Ensure statutory and regulatory filings and notifications are completed (e.g., capital injections/share allotments, director appointments and removals, annual reports and returns).
  • Induct new Directors and manage general administration for Board and Committee members.
  • Develop and maintain core governance and prudential programs, charters and frameworks (including associated policies and procedures) to support effective corporate governance.
  • Ensure governance and administration meet regulatory requirements and internal standards, providing quality, timely and accurate reporting to Directors and management.
  • Oversee prudential obligations and engage with regulators; stay across governance trends and legislative change; analyse impacts and recommend actions.
  • Manage compliance documentation and partner with internal and external stakeholders to position the company secretarial function as a strategic value-add to the business.

What You'll Bring:
  • Tertiary qualification (Law or related discipline desirable).
  • Insurance industry experience and 5+ years in a company secretarial role (desirable).
  • Deep understanding of all aspects of company secretarial work and the confidentiality/sensitivity of the secretariat function.
  • Experience with regulated entities and prudential standards; familiarity with regulatory reporting and record keeping.
  • Proficiency preparing Board and Committee papers and taking minutes; supporting framework documentation (charters, delegations of authority).
  • Strong stakeholder management with the confidence to influence at Board and executive levels.
  • Excellent communication, judgement and commercial problem-solving skills; ability to manage competing workloads.
  • High proficiency with MS Word and PowerPoint; working knowledge of Excel; familiarity with digital document repositories.

Why You'll Love Working with Us:
  • Flexible leave options – including birthday leave, wellbeing leave, and emergency volunteer leave.
  • Pet-friendly workplace – bring your pet to our office and enjoy free on-site parking.
  • Pet benefits – premium-waived and discounted pet insurance, pet care leave, and access to on-site veterinary services.
  • Professional development – access to LinkedIn Learning, study leave, and educational assistance.
  • Recognition and rewards – incentive pay, quarterly and annual awards, and service milestones.

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