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Business Support Professional

3 weeks ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $85,000 - $90,000

Executive Support Specialist

As an Executive Support Specialist, you will provide expert business and administrative support to senior leaders. Your responsibilities include prioritizing tasks, managing diaries and inboxes, scheduling meetings, preparing reports for review, and coordinating internal and external events.

Key Responsibilities:
  • Provide high-level administrative support to senior leaders
  • Manage priorities, diaries, and inboxes to ensure efficient use of time
  • Prepare reports for review and prepare for strategic planning meetings
  • Manage requests and approval processes for external engagements
  • Support team members with hardware and system access, as well as coordinate travel and itineraries
  • Maintain effective budget management, reconcile monthly invoices, and manage expenses
  • Engage actively in leadership meetings, coordinating agendas, minute-taking, and driving delivery

We're looking for someone with:

  • Previous experience as an Executive Assistant at a senior level
  • Able to build and maintain strong stakeholder relationships
  • Ability to manage workflow, prioritize tasks, work under pressure, and be flexible
  • High level of pragmatic professionalism and advanced confidentiality skills