Administrative Assistant Position

7 days ago

Sydney, New South Wales, Australia beBeeSecretary Full time $90,000 - $125,000
**Administrative Support Role**

This administrative support role is an exciting opportunity to provide exceptional assistance to executives or management team members. As a key member of our team, you will be responsible for scheduling appointments, managing calendars, and organizing meetings.

**Key Responsibilities:**
  • Provide administrative support to executives or management team members, including scheduling appointments, managing calendars, and organizing meetings.
  • Prepare and distribute memos, letters, reports, and other documents.
  • Maintain office filing systems, both electronic and physical, ensuring documents are organized and easily accessible.
  • Order office supplies and equipment, and maintain inventory levels.
  • Coordinate office maintenance and repairs as needed.
  • Arrange travel accommodations and itineraries for executives or staff, including flights, accommodations, and transportation.
  • Prepare travel expense reports and reconcile expenses upon return.
  • Coordinate and schedule meetings, conferences, and appointments.
  • Prepare meeting agendas, take minutes, and distribute meeting materials as required.
  • Greet and assist visitors, clients, and stakeholders in a professional and courteous manner.
  • Serve as a point of contact for external parties, handling inquiries and providing information as needed.
  • Proofread documents for accuracy and consistency, and ensure adherence to company standards and formatting guidelines.
  • Maintain strict confidentiality of sensitive information and documents.
  • Handle confidential and proprietary information with discretion and integrity.
  • Facilitate communication between executives, staff members, clients, and external contacts.
  • Relay messages and instructions accurately and promptly.
**Requirements:**
  • 5+ years experience in an administrative or secretarial role.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
  • Strong written and verbal communication skills, with the ability to communicate effectively with individuals at all levels of the organization.
  • High level of attention to detail and accuracy in completing tasks and handling documentation.
  • Professional demeanour and interpersonal skills, with the ability to interact with a diverse range of people in a courteous and friendly manner.
  • Ability to adapt to changing priorities and work in a fast-paced environment.
  • Commitment to maintaining confidentiality and discretion in handling sensitive information and documents.
  • Ability to work effectively both independently and as part of a team, collaborating with colleagues to achieve common goals.
  • Possess Australian PR permanent residency.
  • Proficient in both English and Mandarin.
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