Administrative Coordinator

6 days ago


Melbourne, Victoria, Australia Food And Wine Full time
Job Summary

The Administration Officer is a vital role in the Career Pathways Team at Food And Wine. This position requires exceptional organisational skills, attention to detail, and the ability to handle multiple tasks simultaneously.

Key Responsibilities
  • Collection, data entry and ongoing management of program and participant information across multiple platforms
  • Management of survey platforms including issuing surveys and post survey data collection
  • Administration of SMS software
  • Facilitating relevant meeting agendas, notes and documenting actions for attendees
  • Assistance with event coordination tasks including online webinars
  • Inbox, email and calendar management
  • Share Point filing system management
  • Assist with spreadsheets and other data sources to support program strategies
  • Assist with collation of information for reporting
  • General administration tasks including but not limited to postage, supply ordering, and document control
Requirements
  • 2+ years proven experience in administrative roles, preferably in a fast-paced environment
  • Demonstrating strong organisational and time management skills
  • Certificate 3 in Business Administration is a plus
  • Advanced skills in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and other relevant software
  • Excellent written and verbal communication skills
  • Ability to prioritise tasks and meet deadlines
  • Strong attention to detail and accuracy
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Strong problem-solving and decision-making abilities
  • Ability to work independently and as part of a team


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