Administrative Coordinator
7 days ago
- Dynamic administrative role within a professional services firm
- Permanent full-time opportunity with immediate availability
- Great chance for career advancement for motivated individuals
With a century of expertise in accountancy and advisory services, this organization is recognized globally as a leader in its field, committed to delivering innovative and market-leading solutions to its clientele.
Located in a vibrant business district, our client seeks a proactive and organized Administrative Coordinator to enhance their expanding team.
ROLE OVERVIEW:
As an Administrative Coordinator, your primary responsibility will be to provide comprehensive administrative and operational assistance to Directors, teams, clients, and stakeholders. You will play a crucial role in enabling the team to operate effectively and efficiently, ensuring exceptional client service and the achievement of business objectives.
KEY RESPONSIBILITIES:
- Collaborate with team members, Directors, and Finance to facilitate monthly client billing, including the preparation, review, adjustment, and dispatch of invoices.
- Oversee all forms of correspondence, including drafting and reviewing communications and managing incoming and outgoing mail.
- Prepare various documents such as correspondence, client packages, reports, proposals, and tenders on behalf of the Directors and team.
- Provide calendar management support, including scheduling meeting rooms, arranging catering, and preparing materials for meetings.
- Coordinate and manage meetings, including preparing agendas and welcoming clients.
- Lead the onboarding and offboarding processes for new clients and team members.
- Assist in business development initiatives, including the creation of proposals and tracking referrals, successes, and challenges.
- Organize team administration and engagement activities, as well as client functions and events.
REQUIRED SKILLS AND EXPERIENCE:
- Proficient administrative skills
- Prior experience in a customer service or administrative capacity
- Ability to collaborate effectively across departments and with colleagues
- Strong written and verbal communication skills
- Experience in fast-paced environments with adaptability to competing priorities
- High attention to detail with demonstrated initiative and problem-solving capabilities
BENEFITS:
Work within a close-knit team that values diversity and respect. You will have access to:
- A supportive leadership team with a clear vision and mission;
- Opportunities within a globally recognized company and brand;
- Discounts on corporate memberships;
- Opportunities for professional development and training.
This position is actively being recruited for, and we encourage interested candidates to apply through the provided link. For further inquiries, please reach out to our recruitment team. Candidates will be contacted regarding the next steps in the process.
Operating for over 19 years across Australia, New Zealand, and the United Kingdom, our recruitment group is recognized for excellence in candidate care and client service. We are committed to sustainability by measuring and offsetting our carbon emissions through tree planting initiatives.
At our organization, we embrace inclusivity and encourage all employees, clients, and candidates to express their authentic selves.
-
Administrative Coordinator
7 days ago
Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full timeAre you a detail-oriented and organized individual looking for an exciting opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant.Key Responsibilities:Assist in the creation and maintenance of a comprehensive site manual, ensuring that all...
-
Administrative Coordinator
5 days ago
Melbourne, Victoria, Australia Johnson Recruitment Full timeAbout Our ClientOur client is a leading national association that supports membership across natural and complementary health, providing services in education and development, professional recognition, financial benefits, and industry knowledge. They are a prominent body in this space, serving their membership through a collaborative and supportive team....
-
Administrative Coordinator
6 days ago
Melbourne, Victoria, Australia Rauland Australia Pty Full timeAbout the RoleWe are seeking a highly organized and detail-oriented individual to join our team as an Office & Project Administrator. This is a full-time permanent role based in North Melbourne, Victoria.Key ResponsibilitiesProvide administrative support to the Client Services & Operations Manager and other team members.Coordinate and manage various...
-
Administrative Coordinator
3 days ago
Melbourne, Victoria, Australia VLine Full timeAbout the RoleV/Line is seeking a highly organized and detail-oriented Administrative Assistant to join our Customer Group team. As an Administrative Assistant, you will play a vital role in the success of our organization by handling daily administrative tasks and assisting the leadership team with reporting and other administrative duties.Key...
-
Administrative Coordinator
1 day ago
Melbourne, Victoria, Australia Food And Wine Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Food And Wine. This role is responsible for providing administrative support to ensure smooth operations and efficient delivery of services.Key ResponsibilitiesManage and maintain accurate records and databases across multiple platformsCoordinate...
-
Administrative Coordinator
2 days ago
Melbourne, Victoria, Australia State Government of Victoria, Australia Full timeJob SummaryWe are seeking an experienced and highly organized Administrative Assistant to join our team at the State Government of Victoria, Australia. The successful candidate will provide administrative support to the Director of Student Services and Operations in managing and delivering enrichment programs across the school.Key ResponsibilitiesProgram...
-
Administrative Coordinator
1 day ago
Melbourne, Victoria, Australia Food and Wine Full timeAbout the RoleThe Administration Officer is a vital role in the Career Pathways Team at Food and Wine, responsible for providing efficient administrative support to ensure smooth operations. This position requires exceptional organisational skills, attention to detail, and the ability to handle multiple tasks simultaneously.Key ResponsibilitiesInformation...
-
Administrative Coordinator
4 days ago
Melbourne, Victoria, Australia St Vincent's Health Australia Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at St Vincent's Health Australia. As an Administrative Coordinator, you will provide administrative support to the Scleroderma research team, ensuring the effective and efficient running of the research program.Key ResponsibilitiesProcess financial...
-
Administrative Coordinator
4 days ago
Melbourne, Victoria, Australia Hydro - US Facilities Full timeAbout the Role:We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Hydro - US Facilities. As an Administrative Coordinator, you will play a vital role in supporting the day-to-day operations of our office.Key Responsibilities:Provide administrative support to the team, including handling correspondence, data...
-
Administration Coordinator
7 days ago
Melbourne, Victoria, Australia Engage Personnel Full timeJob Summary:This role is ideal for a highly organized and detail-oriented individual who is passionate about providing exceptional support services to a dynamic team. As an Administration Coordinator, you will play a vital role in ensuring the smooth operation of our office, providing administrative support to our team members, and contributing to the...
-
Administration Coordinator
4 days ago
Melbourne, Victoria, Australia State Government of Victoria, Australia Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administration Coordinator to support the delivery of enrichment programs across our school. The successful candidate will provide administrative support to the Director of Student Services and Operations, ensuring the smooth operation of enrichment initiatives.Key ResponsibilitiesProgram...
-
Administrative Coordinator
1 day ago
Melbourne, Victoria, Australia Fetchrecruitment Full timeAbout the CompanyFetch Recruitment is a leading recruitment agency that specializes in placing top talent in various industries, including architecture and design.The RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As the first point of contact for clients and visitors, you will be responsible for...
-
Administrative Coordinator
7 days ago
Melbourne, Victoria, Australia RSM AUSTRALIA Full timeJob Summary We are seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative and operational support to our team in the Tax Services division. As a key member of our team, you will be responsible for ensuring the smooth operation of our division, providing exceptional support to our partners, and contributing to the...
-
Administrative Coordinator
4 days ago
Melbourne, Victoria, Australia St Vincent's Health Australia Full timeJob Summary:We are seeking an experienced Administrative Coordinator to provide high-level administrative support to our Scleroderma research team.Key Responsibilities:Provide administrative support to ensure the effective and efficient running of the research program, including clinical trials and national Scleroderma registry.Process financial requests and...
-
Administrative Coordinator
7 days ago
Melbourne, Victoria, Australia Arborcraft tree services PTY LTD Full timeAbout Arborcraft Tree Services PTY LTDWe are a well-established SME based in Melbourne, specializing in large-scale commercial works.About YouWe are seeking a highly organized and detail-oriented individual to join our team as an Administration Assistant. The ideal candidate will have a Certificate in Business Administration or relevant industry...
-
Administrative Coordinator
3 days ago
Melbourne, Victoria, Australia RSM AUSTRALIA Full timeJob Summary We are seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative and operational support to our team in the Tax Services division. As a key member of our team, you will be responsible for ensuring the smooth operation of our division, providing exceptional support to our partners, and contributing to the...
-
Administrative Coordinator
7 days ago
Melbourne, Victoria, Australia Icon Cancer Centre Australia Full timeAbout the RoleWe are seeking an experienced Administrative Coordinator to join our team at Icon Cancer Centre Australia. As an Administrative Coordinator, you will be responsible for providing exceptional administrative support to our team, ensuring the smooth operation of our office and delivering high-quality customer service to our patients, staff, and...
-
Administrative Coordinator
2 days ago
Melbourne, Victoria, Australia Icon Cancer Centre Australia Full timeAbout the RoleWe are seeking an experienced Administrative Coordinator to join our team at Icon Cancer Centre Australia. As an Administrative Coordinator, you will be responsible for providing exceptional administrative support to our team, ensuring the smooth operation of our office and delivering high-quality customer service to our patients, staff, and...
-
Administrative Coordinator
2 days ago
Melbourne, Victoria, Australia Arborcraft tree services PTY LTD Full timeAbout Arborcraft Tree Services PTY LTDWe are a well-established SME based in Melbourne, specializing in large-scale commercial works.About YouWe are seeking a highly organized and detail-oriented individual to join our team as an Administration Assistant. The ideal candidate will have a Certificate in Business Administration or relevant industry...
-
Administrative Coordinator
7 days ago
Melbourne, Victoria, Australia Estia Investments Full timeAbout the RoleThis is an exciting opportunity to join Estia Investments as an Administrative Coordinator, supporting the smooth operation of our residential aged care homes. As a key member of our team, you will play a vital role in maintaining accurate records, assisting with staff recruitment and onboarding, and providing guidance to junior staff...
