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Executive Support Specialist

2 months ago

Melbourne, Victoria, Australia Treasury Wine Estates Full time

Position Overview

In this pivotal role, you will work closely with the Executive Assistant to the Chief Financial & Strategy Officer, primarily supporting the Deputy Chief Financial Officer (Deputy CFO) and the General Manager of Treasury Business Solutions (TBS). Your contributions will also extend to assisting the Investor Relations team and providing ad hoc support for the Corporate Finance & Strategy Leadership Team.

Key Responsibilities

  • Efficiently manage the schedules of the Deputy CFO and GM, TBS, including the coordination and negotiation of meetings.
  • Prepare and reconcile expense reports for the Deputy CFO and GM, TBS, ensuring adherence to company policies.
  • Organize complex travel arrangements for senior executives while complying with policy guidelines.
  • Attend meetings, distribute agendas, document action items, and ensure timely follow-up.
  • Coordinate all Investor Relations events, maintain an annual IR calendar, and ensure accurate documentation in the CRM system.
  • Process invoices, create purchase orders, and manage vendor additions in the relevant systems.
  • Organize team events, town halls, offsites, and conferences, while managing team communications and onboarding processes.
  • Assist with planning cycles, coordinate ad hoc meetings, maintain policy libraries, and provide general administrative support for the CF&S Leadership Team.

Candidate Profile

We are looking for a proactive individual who excels in a dynamic environment and effectively manages a variety of administrative tasks. Your attention to detail and anticipatory skills will be key in delivering outstanding support.

  • Strong verbal and written communication abilities.
  • Advanced skills in Microsoft Office applications.
  • Proven track record of handling confidential information with discretion.
  • Ability to work efficiently under pressure.
  • Exceptional organizational capabilities.

Benefits

  • Recognized as one of the AFR Boss Best Places to Work Top 10 in Manufacturing and Consumer for 2023.
  • Access to a selection of premium wines through our employee product allowance.
  • Flexible and hybrid work environment designed to empower your best performance.
  • Opportunities for global career advancement across various regions.
  • A structured development program focused on your health, wellbeing, and career growth.
  • An additional day of leave each year for personal pursuits.
  • Designated meeting-free Monday mornings to enhance productivity.

Work Culture

At our company, we embrace authenticity, courage, and collaboration as core values. Our team is passionate about working together, fostering a fun and grounded atmosphere. We approach challenges with a positive mindset, viewing them as opportunities to achieve our objectives.

Commitment to Diversity

Just as our wine portfolio showcases a variety of brands, we celebrate diversity and are proud to be an equal opportunity employer. All qualified candidates will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or disability status.