Executive Support Specialist

2 days ago

Melbourne, Victoria, Australia Chandler Macleod Full time

Chandler Macleod is seeking an experienced Executive Support Specialist to provide high-level support to senior leaders in a fast-paced environment.

Key Responsibilities:

  • Diary and Calendar Management: Efficiently manage the directors' schedules and coordinate meetings.
  • Administrative Assistance: Provide comprehensive support for meetings, document distribution, and mail handling. Assist during recruitment processes and other administrative duties.
  • Invoice and Quote Processing: Ensure timely processing of quotes and invoices.
  • Record Keeping: Maintain accurate and accessible records for the team and assist with broader divisional needs.
  • Support to Other Teams: Offer assistance to other teams in the division as required, ensuring smooth operations.
  • Database Management: Maintain relevant databases, conduct analyses, and monitor local contracts and service agreements.
  • Service Delivery: Participate in the supervision of a service delivery team and contribute to the development of strategies that represent the entity or stakeholder groups.

To be suitable for this role, you will:

  • Be open to new ideas and approaches while actively developing new skills.
  • Build a supportive team environment and engage with other teams to address issues collaboratively.
  • Stay up-to-date with best practices to align with future goals and objectives of the organization.
  • Apply critical thinking to align problem-solving efforts with department policies and processes.
  • Understand stakeholder needs and tailor communication accordingly to optimize service delivery.
  • Monitor and optimize resources to ensure the efficient delivery of work.

Qualifications & Experience:

  • Experience in supporting senior leadership in a fast-paced environment.
  • Strong organizational and time management skills.
  • Proficiency in managing multiple tasks while maintaining a high level of accuracy.
  • Excellent written and verbal communication skills.

This is a fantastic opportunity to make a meaningful impact in a dynamic team. If you thrive in a challenging yet rewarding environment and have a passion for supporting executive leadership, we would love to hear from you.

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people living with a disability and the LGBTIQA+ community.

  • Strategic Executive Support Specialist

    6 days ago

    Melbourne, Victoria, Australia CS Executive Group Full time

    About the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.The role supports the CEO in managing relationships with key internal and...

  • Executive Support Specialist

    7 days ago

    Melbourne, Victoria, Australia Flexhive Full time

    Executive Support SpecialistFlexhive is seeking a highly skilled Executive Support Specialist to provide high-level administrative support to our Senior Executive Service (SES) officers and their division.The ideal candidate will have excellent time management skills, be able to effectively manage multiple demands and prioritise tasks accordingly, and...

  • Executive Support Specialist

    1 week ago

    Melbourne, Victoria, Australia Australia Wide Trades Recruitment Full time

    Job Title: Executive Support SpecialistJob Summary: We are seeking an experienced Executive Support Specialist to provide high-level administrative support to our Senior Leadership Team.Key Responsibilities:Prepare documents, letters, and reports for the Senior Leadership Team.Manage diaries, coordinate meetings, and travel arrangements.Support the planning...

  • Executive Support Specialist

    3 weeks ago

    Melbourne, Victoria, Australia IAG Full time

    Are you a highly skilled and experienced Personal Assistant looking for a new challenge? We're seeking a talented individual to join our CTP team as an Executive Support Specialist.About the RoleWe're looking for someone who is agile, logical, and enjoys working in a team environment. As an Executive Support Specialist, you'll provide outstanding support to...

  • Executive Support Specialist

    1 week ago

    Melbourne, Victoria, Australia IAG Full time

    Are you a skilled and experienced Personal Assistant looking for a new challenge? We're seeking a highly motivated and organized individual to join our team as an Executive Support Specialist.About the RoleWe're looking for someone who is agile, logical, and enjoys working in a team environment. As an Executive Support Specialist, you'll be responsible for...

  • Executive Support Specialist

    2 days ago

    Melbourne, Victoria, Australia Hudson Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Support Specialist to provide high-level administrative support to our Senior Leadership Group officers and their division.Key ResponsibilitiesProvide executive administrative support, including diary and inbox management, organising meetings, agendas, and briefing packages, and taking...

  • Executive Board Member

    3 days ago

    Melbourne, Victoria, Australia Dean & Ling Executive Full time

    Executive Board Member OpportunityNorthern Health Foundation is seeking a skilled Executive Board Member to contribute to its mission of raising funds for medical equipment, training, and research.The OpportunityThe Board of Northern Health Foundation is looking for individuals with expertise in Social Impact, Philanthropy, and Community Relations, Business...

  • Executive Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia IAG Full time

    About the RoleWe are seeking a highly skilled and experienced Personal Assistant to join our CTP team as an Executive Support Specialist. As a key member of our team, you will provide exceptional administrative support to our Executive Manager, ensuring the smooth operation of our office and contributing to the success of our business.Key...

  • Executive Director of Community Engagement

    6 days ago

    Melbourne, Victoria, Australia Dean & Ling Executive Full time

    Executive Director of Community EngagementNorthern Health Foundation is seeking a highly skilled Executive Director of Community Engagement to join its Board. The ideal candidate will have extensive experience in building impactful relationships among diverse communities and individuals.Key ResponsibilitiesDevelop and implement strategies to engage with the...

  • Executive Support Specialist

    2 days ago

    Melbourne, Victoria, Australia Michael Page Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Support Specialist to provide confidential and high-level personal assistance to our Managing Director.Key ResponsibilitiesManage the Managing Director's calendar and schedule, optimising their time by coordinating meetings, appointments, and events.Act as the first point of contact for...

  • Executive Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia IAG Full time

    About the RoleWe're seeking a highly skilled and experienced Personal Assistant to join our CTP team as an Executive Support Specialist. As a key member of our team, you will provide exceptional administrative support to our Executive Manager, ensuring seamless day-to-day operations and contributing to the success of our business.About YouTo be successful in...

  • Executive Board Member

    7 days ago

    Melbourne, Victoria, Australia Dean & Ling Executive Full time

    Dean & Ling Executive is seeking a highly skilled and experienced individual to join our Board of Directors. As a key member of our team, you will play a vital role in shaping the strategic direction of our organization and contributing to our mission of raising funds for medical equipment, training, and research.The ideal candidate will have a strong...

  • Executive Support Specialist

    1 day ago

    Melbourne, Victoria, Australia IAG Full time

    This is a unique opportunity to join IAG as an Executive Support Specialist, providing seamless support and coordination for three Executive Managers and their teams within the Corporate & Commercial Legal team.**Key Responsibilities**Deliver top-tier administrative assistance, coordinating events and logistics, and ensuring everything runs smoothly. Build...

  • Executive Assistant to Chief Executive Officer

    2 days ago

    Melbourne, Victoria, Australia CS Executive Group Full time

    About the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.The role supports the CEO in managing relationships with key internal and...

  • Executive Assistant to Chief Executive Officer

    5 days ago

    Melbourne, Victoria, Australia CS Executive Group Full time

    About the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.You will support the CEO in managing relationships with key internal and...

  • Administrative Support Specialist

    1 week ago

    Melbourne, Victoria, Australia Gateways Support Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Customer Experience team at Gateways Support Services. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office environment and providing exceptional support to our clients and staff.The...

  • Executive Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia Hudson Australia Full time

    Executive Assistant OpportunityHudson Australia is seeking a highly skilled and experienced Executive Assistant to provide high-level support to our Senior Executive Service (SES) officers and their division.The successful candidate will be responsible for managing and organizing the Executive's inboxes, calendars, and appointments, as well as maintaining...

  • Executive Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia Hudson Full time

    Executive Assistant OpportunityHudson Australia is seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our Senior Executive Service (SES) officers and their division.The successful candidate will be responsible for managing and organizing the Executive's inboxes, calendars, and appointments, as well as...

  • Executive Support Specialist

    4 weeks ago

    Melbourne, Victoria, Australia Vanguard Australia Full time

    Executive Assistant Opportunity at Vanguard AustraliaAbout the RoleVanguard Australia is seeking an experienced Executive Assistant to provide high-level administrative support to our leadership team. As a trusted partner, you will play a critical role in enabling the effectiveness and success of our executives.Key ResponsibilitiesProactively anticipate the...

  • Executive Support Specialist

    3 weeks ago

    Melbourne, Victoria, Australia Sodexo Full time

    Executive Assistant RoleJob Summary: We are seeking a highly skilled Executive Assistant to provide exceptional administrative support to our Executive Management Team. This role requires a proactive and organized individual who can drive tasks and align with our company's structure.This Executive Assistant position provides broader team support to our...