Administrative Support Professional

Job Description

We are seeking a highly skilled and organized Executive Assistant to support the Senior Executive Service (SES) officers in their day-to-day operations.

The successful candidate will be part of a dynamic, multidisciplinary team driving the future of Australia's expertise in safe and secure radioactive waste management.

The role involves providing high standards of professionalism, maintaining confidentiality, prioritizing calendars and inboxes, and contributing to the resolution of complex and sensitive issues.

Key Responsibilities

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• Providing administrative support to SES officers\
• Maintaining confidentiality and prioritizing urgent information\
• Contributing to the resolution of complex and sensitive issues\
• Building strong relationships with staff and internal stakeholders\
• Fostering trust and cooperation among team members\
• Organizing and coordinating meetings and events\
• Developing and implementing effective communication strategies\
• Providing advice and recommendations on administrative matters\
• Assisting with policy development and implementation\
• Staying up-to-date with changes in legislation and regulations\
• Advising on best practices for executive assistance\
• Coordinating travel arrangements and itineraries\
• Managing correspondence and responding to inquiries\
• Preparing reports and presentations for senior executives\
• Supporting the development of departmental policies and procedures\
• Participating in training and professional development programs\
• Engaging with external stakeholders and partners\
• Collaborating with other teams to achieve business outcomes\
• Identifying opportunities for process improvement and innovation\
• Implementing solutions to improve efficiency and productivity\
• Monitoring and evaluating the effectiveness of programs and initiatives\
• Communicating program outcomes and results to stakeholders\
• Developing and implementing engagement strategies to build relationships with key stakeholders\
• Providing exceptional customer service to internal and external clients\
• Ensuring compliance with departmental policies and procedures\
• Conducting research and analysis to inform decision-making\
• Presenting findings and recommendations to senior executives\
• Developing and maintaining databases and spreadsheets to track data and trends\
• Analyzing data and identifying trends and patterns\
• Providing data-driven insights to inform business decisions\
• Creating and delivering engaging presentations to communicate results and findings\
• Developing and maintaining partnerships with key stakeholders\
• Identifying opportunities for collaboration and partnerships\
• Developing and executing partnership strategies to achieve business outcomes\
• Representing the department at conferences and events\
• Building and maintaining relationships with key stakeholders\
• Identifying opportunities for knowledge sharing and capacity building\
• Developing and implementing knowledge-sharing strategies\
• Facilitating workshops and training sessions to share knowledge and skills\
• Documenting lessons learned and best practices\
• Sharing knowledge and expertise with other teams and departments\
• Providing expert advice and guidance to colleagues\
• Coaching and mentoring junior staff members\
• Developing and implementing succession planning strategies\
• Ensuring continuity of key projects and programs\
• Providing support during periods of change and transition\
• Developing and implementing business continuity plans\
• Providing strategic advice and guidance to senior executives\
• Developing and implementing business cases for new initiatives and projects\
• Leading and managing cross-functional teams to achieve business outcomes\
• Developing and implementing project management frameworks\
• Providing coaching and mentoring to project managers\
• Developing and implementing quality assurance processes\
• Ensuring compliance with departmental policies and procedures\
• Providing expert advice and guidance on governance and risk management\
• Developing and implementing governance frameworks\
• Providing strategic advice and guidance on corporate affairs\
• Developing and implementing corporate affairs strategies\
• Representing the department at board meetings and other forums\
• Building and maintaining relationships with key stakeholders\
• Identifying opportunities for collaboration and partnerships\
• Developing and executing partnership strategies to achieve business outcomes\
• Providing expert advice and guidance on marketing and communications\
• Developing and implementing marketing and communications strategies\
• Representing the department at media and public events\
• Building and maintaining relationships with key stakeholders\
• Identifying opportunities for collaboration and partnerships\
• Developing and executing partnership strategies to achieve business outcomes\
• Providing expert advice and guidance on social media and online presence\
• Developing and implementing social media and online presence strategies\
• Representing the department at social media and online events\
• Building and maintaining relationships with key stakeholders\
• Identifying opportunities for collaboration and partnerships\
• Developing and executing partnership strategies to achieve business outcomes\\