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Administrative Support Specialist

2 months ago

Gunnedah, Australia Whitehaven Coal Full time

About the Role

We are seeking an experienced Administration Assistant to join our Whitehaven Coal Gunnedah Open Cut Maintenance team. This role is accountable for providing high-level administrative and clerical support to enable the smooth operation of the maintenance team.

Key Responsibilities

  • Manage timesheets for the team
  • Open and close out work orders
  • Support the Operations Manager with administrative and clerical assistance
  • Liaise with vendors in relation to invoices and quotes
  • Assist with scheduling repairs and entering defects into the system to ensure NHVR compliance
  • Upload training documents and manage the skills matrix register

Requirements

  • Clerical and administration experience, ideally with qualifications in Office Administration - Cert III or IV
  • High attention to detail
  • High-level written and oral communication skills
  • Experience in a maintenance workshop atmosphere highly regarded
  • Experience with Pulse Software highly regarded

Why Whitehaven Coal?

  • 9 Day Fortnight
  • Employee referral scheme offering $4000 for successful referrals
  • Salary sacrifice opportunities, including novated leases and remote area housing benefits
  • Learning and development opportunities to help our people be the best they can be

Whitehaven Coal is committed to increasing the representation of women and Aboriginal and Torres Strait Islander peoples in the workplace. We strive for an inclusive workplace that engages people from diverse backgrounds and welcomes diversity of gender, culture, and experience.