Workshop Support Officer Role

1 week ago

Australia beBeeAdministrator Full time $68,000 - $87,000

Job Title: Support Services Coordinator

We are seeking a highly organised and self-motivated individual to provide administrative and event coordination support for our educational workshops and events.

Key Responsibilities Include:

• Timely and accurate data entry into relevant event management software, Registrar Management Systems, and databases.
• Assist with the registration process for all attendees, including travel and accommodation arrangements.
• Assist with session-related document preparation to ensure a high level of data integrity across all workshop documentation and collateral.
• Assist in the planning and delivery of virtual workshops as required.
• Coordinate and maintain workshop equipment:
• Assist the Workshop Planning team in identifying and collating equipment requirements for each workshop.
• Liaise with external agencies and suppliers to procure relevant workshop-related equipment.
• Take ownership of the organisation, packing, delivery, and maintenance of all workshop equipment.
• Maintain the workshop equipment register.
• Provide reception and general administration support:
• Primary responsibility for managing office phone calls and mail.
• Monitoring of office kitchen and stationery supplies and orders as required.
• Provide general administrative support as identified.

Requirements:

• Excellent word processing and data management skills with a demonstrated ability to accurately record, review, and verify data.
• Excellent written and verbal communication skills.
• Effective interpersonal skills with demonstrated experience in building collaborative working relationships with a broad range of stakeholders from diverse cultural backgrounds.
• Excellent administrative and organisational skills including the ability to plan, prioritise, manage resources, and coordinate multiple concurrent projects.
• Demonstrated ability to maintain a professional working environment under high pressure and tight deadlines with minimal supervision.
• Ability to perform manual handling tasks with an understanding of workplace health and safety processes.
• Demonstrated ability and willingness to learn and develop new skills, processes, technology, software packages, and systems.
• The ability to work outside of standard hours and travel nationally to attend workshops and other events as required.

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