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Financial Flexibility Specialist

3 weeks ago

Gold Coast, Queensland, Australia beBeeFinancial Full time $70,000 - $95,000
Key Responsibilities

This position is responsible for providing flexibility within the finance department and strengthening the overall skill base of the financial team.

The finance officer may, at any one time, be responsible for the hotel's financial functions including but not limited to:

  • Processing credit applications
  • Invoicing
  • Debt collection
  • Accounts Receivable and Accounts Payable
  • General cashiering duties
Accounts Receivable Duties

Responsibilities include:

  1. Processing all credit applications, ensuring that clients are notified promptly and professionally.
  2. Setting up A/R accounts for newly approved credits and ensuring creditors' details are correct at all times.
  3. Accountable for the accurate processing of all A/R accounts.
  4. Ensuring that all trade debtors' invoices are accurate, with services invoiced supported by a valid guarantee of payment and room rates correct.
  5. Timely transfer of invoices to the city ledger and prompt emailing/mailing of invoices to debtors.
  6. Completing a daily summary of all adjustments related to the city ledger, ensuring it is distributed as necessary and reconciled with a PMS generated report at end of shift.
  7. Following up on debtors trading beyond their normal terms and notifying the Financial Controller/Asst. Financial Controller of any accounts in this situation.
  8. Checking all travel agent commission payments on a weekly basis.
  9. Ensuring that all credit card transactions are verified for completeness.
  10. Promptly liaising with Front Office and bank for any credit card disputes.
  11. Ensuring that all month-end reports are printed and forwarded to the Financial Controller to prepare the balance sheet reconciliation.
  12. Performing 'month end close' of the debtor's system (in rare cases where the A/R ledger is not interfaced to the accounting system).
Accounts Payable Duties

Responsibilities include:

  1. Verifying invoices for accuracy and authorisations, ensuring approved purchase orders are attached and invoices signed off by the relevant department head.
  2. Ensuring vendor information is up to date in the A/P module.
  3. Ensuring invoices processed in the A/P ledger are coded with appropriate supplier and general ledger account codes, with proper accounting of Goods and Services Tax in the A/P Ledger.
  4. At month-end, carrying out a reconciliation between inventory system ledger and Accounts Payable ledger to ensure the two ledgers agree.
  5. In cases where there is an interface between the inventory system and the A/P ledger, ensuring completeness and accuracy between all invoices received and system data before importing into the General Ledger.
  6. Appropriate control measures are taken to avoid any duplicate accounting or payment of invoices.
  7. Preparing payment runs, strictly following vendor payment terms.
  8. Reconciling the detailed payment run report with the approved invoices and their purchase orders, then submitting to two bank signatories for supervision before authorising the payment run.
  9. Coordinating overseas payments with the bank or available online facilities.
  10. Reconciling suppliers' statement of account and following up for any missing invoices.
  11. Ensuring all paid invoices are securely filed away (preferably by batch payment date) and system-generated remittance advices are attached to the paid invoices.
  12. Preparing accruals journal to cover all outstanding purchase orders and goods or services received without an invoice, re-occurring expenses.
  13. Regularly monitoring the A/P ageing report and following up on any credit notes/missing invoices.
Additional Information

Supports finance by handling credit apps, invoicing, collections, A/R, A/P & cashiering, enhancing team flexibility & skill base.

Requirements
  • First name *
  • Last name *
  • Email *
  • Phone *
  • Are you eligible to work in the country you are applying for? * Select an option...
  • Please confirm your current Country working rights: *
  • Do you have the relevant certification/licence required for this role? * Select an option...
  • Please confirm your certification or licence: *
  • Have you worked within Accor previously? * Select an option...
  • Which Accor property have you worked at most recently? *
  • Are you aware of any disabilities and/or medical conditions caused by gradual process or pre-existing injuries, which may affect your ability to do the job or work the required hours? * Select an option...
  • As you are applying for a position of trust, do you have a criminal conviction that may preclude you from fulfilling the requirements of the role? * Select an option...
  • Please confirm your base salary expectation/range in local currency *
  • Resume *. We accept .pdf, .doc, and .docx formats.
  • * these questions are a must
Job Benefits

A unique opportunity to join our finance team and contribute to the success of our organisation.

A chance to develop new skills and expand your expertise in finance.

A supportive and collaborative work environment.