Events Coordinator

4 weeks ago

Brisbane, Queensland, Australia Herbert Smith Freehills Full time
About Herbert Smith Freehills

We are a leading global law firm with a strong presence in the Asia Pacific, Europe, the Middle East, and North America. Our team of over 5,000 professionals, including 3,100 lawyers and 2,000 business services professionals, provides premium quality, full-service legal advice to our clients.

We value our people and strive to create an exceptional experience for our clients. Our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work.

The Opportunity

We are seeking an experienced Events Consultant to join our team on a 12-month parental cover contract. This part-time, 3-day-per-week position will involve delivering and managing client and major staff events, acting as a trusted adviser to our Partners.

As Events Consultant for our Brisbane office, you will be responsible for:

  • Project management and delivery of client and key staff events, identifying client requirements and objectives, risks associated with the event, and providing expert recommendations to ensure delivery of events meet clients' objectives.
  • Preparing and managing annual budgets for client and staff events, as well as individual budgets per event, to ensure efficient utilisation of available resources and maximise supplier agreements.
  • Maintaining industry knowledge and market trends.
  • Managing suppliers/vendors.
  • Providing advice relating to the Business Development and Client Strategy program, keeping up to date with the firm's client strategy to ensure recommendations and event objectives remain supportive of relevant strategies.
  • Ensuring all events and duties are carried out in compliance with internal policies and regulatory requirements.
Requirements

To be successful in this role, you will:

  • Enjoy problem-solving and thrive in a fast-paced environment.
  • Have the ability to build strong relationships with colleagues and stakeholders at all levels of the business.
  • Have prior experience in the end-to-end management and delivery of events (in person and virtual/hybrid).
  • Have a proven ability to work to a client brief and defined objectives, to deliver strategically aligned events.
  • Have the ability to deliver innovative and creative concepts and to translate external trends and opportunities into events.
  • Have the ability to negotiate with specialist suppliers.
  • Have demonstrates financial awareness and the ability to work within a budget.
  • Have the ability to identify and deliver high standards of hospitality service, with the confidence to foresee issues and address them proactively.
  • Have proven ability to think ahead, and to work under pressure to meet deadlines, with capacity for flexibility in working hours.
  • Have prior experience with CRM (InterAction) and HTML email distribution software would be advantageous.
  • Hold formal event management qualifications (preferred).
What We Offer

We offer a diverse, innovative culture where high performance, client focus, and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work.

We value flexibility and offer a range of benefits, including contemporary tailored learning programs, regular career conversations, and a culture of feedback. For most roles, we work an average of 60% of the time in the office, taking into consideration individual, team, client, and learning needs.

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