Strategic Operations Coordinator

2 days ago

Adelaide, South Australia BAE Systems Australia Full time
About the Role

We are seeking a highly skilled Strategic Operations Coordinator to join our team at BAE Systems Australia. This is an exceptional opportunity to work with our Managing Director (MD) – Maritime, providing high-level administrative support and ensuring their readiness for any situation.

This role requires someone who can exercise initiative and judgment while maintaining strict confidentiality and discretion. The successful candidate will have a positive and professional manner, be relied upon to deliver results with a 'can do' approach, and demonstrate excellent time management skills and ability to prioritise workload.

Key Responsibilities
  • Promote productive time management and provide high-level support including email management, diary management, initiating and responding to correspondence, and day-to-day running of the MD's office.
  • Coordinate regular internal reporting requirements, ensuring responsibilities are met.
  • Liaise with outer offices of Global Executive Committee members, Board Members, Senior Government, and Australian Defence Force Leaders as needed to coordinate meetings, reporting, visits, and other relevant matters.
  • As directed, co-ordinate VIP and general visits hosted by the MD Maritime, including logistics of travel, meeting rooms, presentations, and catering.
  • Travel with the MD Maritime as required, providing on-the-ground support meeting evolving needs of the executive office.
  • Coordinate complex international, interstate, and intrastate travel arrangements in accordance with the Travel Policy.
  • Provide high-level administrative support for executive meetings, preparing detailed agendas and meeting packs, coordinating catering arrangements, accurately recording minutes, and documenting actionable items with accuracy and attention to detail.
About You
  • Over 5 years of extensive experience providing high-level support to C-Suite executives in a corporate environment.
  • Ability to exercise initiative and judgment while maintaining strict confidentiality and discretion.
  • Able to recognise and deal discreetly with sensitive matters and demonstrate integrity.
  • Positive and professional manner, relying on delivering results with a 'can do' approach.
  • Strong attention to detail and accuracy, excellent written and verbal communication skills.
  • Team-oriented with the ability to work with a variety of people.
  • Motivated self-starter with excellent time management skills and ability to prioritise workload.
  • Advanced knowledge of Microsoft Office suite, especially Outlook, Word, Excel, and PowerPoint, and experience with SharePoint.
Salary and Benefits

The estimated annual salary for this position is $120,000 - $150,000 AUD, depending on experience. As a member of our team, you'll enjoy a range of benefits, including flexible working arrangements, professional development opportunities, and access to our Employee Assistance Program. We also offer a competitive remuneration package that reflects your skills and experience.

About Us

At BAE Systems Australia, we're committed to creating a workplace that values diversity, equity, and inclusion. We welcome applicants from all backgrounds and encourage applications from Aboriginal and Torres Strait Islander peoples. Our company recognises the sacrifices of those who have served our Nation and their families, supporting our veteran community through our internal Veteran Network (VetNet Australia) and strategic partnerships.

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