Project Coordinator

2 weeks ago

Moorabbin, Australia PCI Pharma Services Full time

Transforming lives through innovative therapies. At PCI Pharma Services, we bridge the gap between life-changing treatments and patients worldwide.

Our Mission:

We invest in people who drive progress, create a better tomorrow, and shape the future of PCI.

Key Responsibilities:

  • Support assigned clinical customer projects, project managers, and associate project managers to ensure project goals and objectives are accomplished within the prescribed time frame, budget, and in accordance with customer expectations.
  • Manage significant matters pertaining to assigned project activities to provide the industry's leading customer experience, supporting PCI Clinical Service's long-term growth and success.
  • Provide continuous support to directors, senior managers, project managers, associate project managers, and teams by being the daily point of contact for day-to-day internal problem-solving and trouble-shooting.
  • Complete set tasks relating to project-specific documentation in line with the approved project proposal as requested.
  • Manage internal processes to ensure timely completion and expediting of project tasks as required.
  • Work closely with internal groups, including quality, warehouse, production/labelling, and project managers, to ensure project milestones are achieved.
  • Create appropriate tracking tools to provide visibility for departments regarding completion of key documents linked to project management activities – ie registers.
  • Record data for project-specific metrics.
  • Assist in monthly invoice processing as required.
  • Consult with project managers and PCI internal departments to work through and resolve roadblocks encountered in relation to core activities and responsibilities – to achieve project objectives.
  • Be accountable for assigned project tasks using appropriate project planning tools, including but not limited to: creation of minutes, timelines, registers, and communication plans.
  • Support project managers on improvement opportunities and strategic initiatives.
  • Participate in cross-functional meetings as relevant to the role.
  • Knowledge of and adherence to all PCI, cGMP, and cGCP policies, procedures, rules, and regulations as applicable to assigned clinical projects.
  • Perform job duties as assigned by manager/supervisor.
  • May act as a secondary client communication point under guidance of project manager or associate project manager for project tasks assigned. Acts as back-up to the associate project manager contact for internal communications and troubleshooting.
  • Train and onboard new employees within the same role as requested.
  • Knowledge of and adherence to all PCI, cGMP, and cGCP policies, procedures, rules, and regulations as applicable to assigned clinical projects.
  • This position may require additional reasonable hours and/or weekend work.
  • Perform job duties as assigned by manager/supervisor.
  • Associate's degree in a related field and/or 1-3 years related experience and/or training.
  • Basic mathematical skills.
  • Intermediate computer skills: ability to perform more complex computer tasks and has knowledge of various computer programs.
  • Minimum professional proficiency: ability to speak in a way that allows one to participate effectively in various conversations. Ability to read various types of standard items addressed to general readers.
  • Intermediate reasoning: ability to apply common sense understanding to carry out instructions that may be furnished in written, oral, or diagram form. Ability to deal with problems that involve several concrete variables in standardized situations.
  • Ability to work independently and/or as part of a team.
  • Ability to display excellent time management skills.
  • Ability to display a willingness to make decisions.
  • Ability to adapt to changing work environments.
  • High level of professionalism, ethics, quality of work, communication, and responsiveness at all times.
  • Positive, 'can-do' attitude, embraces and 'lives' PCI's Vision and Values.
  • Analytical thinker and solution finder/problem solver.
  • Collaborative, team player.
  • Objective and robust decision maker.
  • Excellent interpersonal, written, and verbal communication.
  • Self-motivated and achievement-oriented.
  • Trusting and trustworthy.
  • Conscientious and diligent.
  • Positive, embraces and responsive to change.

Join us in shaping the future of PCI Pharma Services.

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