Administrative Support Specialist

2 weeks ago

Coffs Harbour, New South Wales, Australia beBee Careers Full time

About the Opportunity:

As an Administration Officer in our Coffs Harbour location, you will be the primary point of contact for clients and visitors, providing a welcoming and supportive environment. You will work alongside our dedicated teams to ensure the smooth delivery of services and clinical programs.

Key Responsibilities:

  • Manage reception and greet families, young people, and visitors
  • Assist with client intake by allocating appointments and directing them to relevant services
  • Perform general administrative tasks such as minute taking, timesheet coordination, preparing reports, and data entry
  • Provide administrative support for finance processes including accounts payable/receivable
  • Participate in shared administrative duties such as fleet management, property management, and event coordination
  • Support field staff with troubleshooting, data entry, and general administrative tasks
  • Manage corporate card reconciliations and support financial transactions

Qualifications and Experience:

  • Certificate III in Business Administration or equivalent qualification
  • At least 2 years of experience in an office environment
  • Strong skills in time management, communication, and organisation
  • Demonstrated ability to manage competing priorities and work independently
  • Experience in accounts payable/receivable and general finance administration
  • Proficiency in using Microsoft Office applications, including word processing, data entry, and travel/meeting/event management
  • A compassionate and understanding approach when interacting with vulnerable clients
  • Current NSW Working With Children Check and current driver's license

Benefits:

  • Welcome package and onboarding support
  • Starting hourly rate of $33.93, plus superannuation
  • Access to generous salary packaging options
  • Wellbeing programs and access to fitness passport
  • Career development opportunities, including training and education

About Us:

We are committed to creating a safe, inclusive, and person-centred environment for our employees and clients. Our values include compassion, respect, imagination, and boldness.

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