Facilities Management Assistant

4 days ago

Sydney, New South Wales, Australia Temenos Full time

About Temenos

At Temenos, we have been empowering banks and financial institutions to create opportunities for billions of people and businesses worldwide for over 30 years. Our pioneering spirit and commitment to innovation have made us a trusted partner for many clients.

We serve over 3000 clients from the largest to challengers and community banks in 150+ countries. Our culture is open-minded and inclusive, where everyone has the power to create their own destiny and make a positive contribution to the world of banking and society.

The Job Description

This role involves supporting the smooth day-to-day operations of our Sydney office, ensuring the workplace is well-maintained and providing office support. The ideal candidate will have at least 2 years of experience in office administration or facilities coordination.

Your Key Responsibilities

  • Ensure the office space, including meeting rooms and reception, is clean, organized, and well-maintained.
  • Act as the main point of contact for building management, security, mailroom, cleaners, and maintenance personnel.
  • Coordinate office maintenance and repairs, ensuring all equipment and appliances are in working order.
  • Manage mail, deliveries, and courier services, ensuring timely receipt and dispatch.
  • Oversee office and kitchen supply inventory, placing orders as needed.
  • Maintain and coordinate meeting room bookings, adjusting schedules when required.
  • Issue and track office access cards, ensuring security protocols are followed.
  • Assist with new hire onboarding, preparing welcome packs, issuing business cards, and setting up workstations.
  • Support office events and employee engagement activities, such as team-building events, training sessions, and catering arrangements.
  • Maintain health and safety records, ensuring compliance with relevant training.

Requirements

  • 2+ years of experience in office administration, facilities coordination, or a similar role.
  • Strong organizational skills with the ability to manage multiple tasks efficiently.
  • Excellent communication and interpersonal skills to liaise with internal and external stakeholders.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and general tech-savviness.
  • A proactive and solution-oriented mindset, with the ability to work independently and as part of a team.

Benefits

  • Maternity leave: Transition back with 3 days per week in the first month and 4 days per week in the second month.
  • Civil Partnership: 1 week of paid leave if you're getting married.
  • Family care: 4 weeks of paid family care leave.
  • Recharge days: 4 days per year to use when you need to physically or mentally recharge.
  • Study leave: 2 weeks of paid leave each year for study or personal development.

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