Senior Subcontracts Administrator/Procurement Specialist

4 weeks ago

Alice Springs, Northern Territory, Australia Amentum Full time
Job Title: Senior Subcontracts Administrator/Procurement

Amentum is seeking a highly skilled Senior Subcontracts Administrator/Procurement to support our program in Alice Springs, Australia.

Job Summary:

The Senior Subcontracts Administrator/Procurement will be responsible for all phases of subcontract administration, including cost proposal review and procurement activities. This role will work closely with the Subcontracts Manager to ensure appropriate procedures and policies are implemented and all relevant subcontract standards are maintained.

Key Responsibilities:
  • Liaison and negotiation with vendors and suppliers regarding contract terms and conditions, including variations and amendments.
  • Manage, monitor, and evaluate contract performance throughout the entire procurement cycle, ensuring scope of work and acceptance criteria are fully understood by all stakeholders.
  • Develop and update contract and related documentation to include physical and electronic records, including but not limited to, subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications, and correspondence, acquisition plans, source selection plans and evaluation criteria, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.
  • Provide advice and guidance to managers and internal customers in relation to commercial matters, including but not limited to; commercial strategy, financial security, payment terms, intellectual property, business ethics, non-disclosure, and confidentiality clauses, and well as import/export requirements.
  • Identify and mitigate contract risks.
  • Manage contractor and subcontractor compliance with contract terms, conditions, and obligations, including financial performance and compliance.
  • Coordinate with accounting and finance in administering subcontract invoicing and payments. Coordinate and manage the contract review process.
  • Undertake subcontract files review in support of applicable audits and provide subcontract training to relevant staff.
  • Ensure compliance with all site environmental health and safety requirements.
  • Any other reasonable duties as requested.
Requirements:
  • Undergraduate/Bachelor's Degree or 7+ years' Equivalent demonstrated experience in Subcontracts, Procurement and Contract Management or Business Administration.
  • Driver's License.
Preferred Qualifications:
  • Post Graduate Degree within Subcontracts, Procurement, Contract Administration or Business Administration fields.
Work Environment, Physical Demands, and Mental Demands:

The position is desk based and sedentary in nature, the ability to lift items up to 5kgs may be required occasionally.

Security Clearance Requirement:

It is a condition of employment at JDFPG that employees obtain and retain the appropriate level of security clearance and medical clearance applicable to each role. The employee will require a Top-Secret Positive Vetting (TSPV) Department of Defence Security Clearance (Australian) or TS/SCI clearance.

Statement of Work Requirements:

All personnel assigned to work at JDFPG shall be:

  • At least 18 years of age.
  • Able to fluently read, write and speak English.
EHS Requirement:

All Amentum personnel are responsible for understanding and complying with all site environmental, health and safety requirements. While Amentum is responsible for providing a safe workplace and is responsible for ensuring compliance with requirements of the JDFPG Handbook, each person is responsible for:

  • Completing work tasks in a safe manner.
  • Reporting any unsafe acts or conditions to their supervisor and/or PMO/EHS Manager.
  • Continuous adherence to the environmental, health and safety procedures outlined in the JDFPG Handbook during the performance of their work.
  • Red-Carding a Job - Employee right and responsibility to 'STOP WORK' if a job is unsafe or possess a danger to the environment.
Quality Requirement:

Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Program and carry out job activities in compliance with the Quality System documents and customer contracts. Each employee must read and understand their Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance:

Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to their job.

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