Trade and Contract Specialist

2 months ago

Melbourne, Victoria, Australia HOBAN Recruitment Full time
Job Description

This role is responsible for managing contract negotiations and trading activities between suppliers and customers. Duties include handling customer tenders and inquiries, negotiating contract terms, administering and maintaining contracts, coordinating shipping and delivery, overseeing payment settlements, and providing after-sales support.

You will collaborate with customers and suppliers, as well as coordinate with shipping companies, freight forwarders, warehouses, and logistics providers. Interaction with government departments and agencies, along with other service providers such as travel agencies and hotels, will also be key.

Key Responsibilities:
  • Negotiate and Finalize Trade Deals: Negotiate and finalize trade deals with management oversight; confirm and negotiate new orders, and coordinate delivery schedules with suppliers.
  • Trade Inquiries and Shipping: Respond to trade inquiries, verify product availability and pricing with suppliers, track shipping progress, and adjust schedules as needed.
  • Trade Issue Resolution: Resolve trade issues promptly with customers and suppliers; assist with sea freight insurance claims and manage risks related to currency fluctuations and payment terms.
  • Import and Export Clearance: Organize import and export clearance with customs agents, manage costs related to clearance, wharfage, and storage, and ensure compliance with contract terms.
  • Trade Development: Support trade development efforts, prepare offers, proposals, and tenders, and maintain and update trade contract records.
  • Stock Management: Oversee stock management including forecasts, pricing, order quantities, and reconciliation; manage stock requests, issue delivery instructions, and generate trade reports.
  • Trade Accounts and Documentation: Handle trade-related accounts and documentation, including accounts receivable/payable, shipping documents, account statements, currency conversions, and arrange travel for international trade visitors.
Qualifications:
  • Tertiary qualification or part qualification in International Trade or a related business field is a plus.
  • Completion of Business Administration or import/export documentation course preferred.
  • Experience in trading, importing, and exporting is advantageous.
  • Essential: Administrative support experience for management or teams.
  • SAP experience is a bonus.

HOBAN Recruitment encourages applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

HOBAN Recruitment provides reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please contact our Adjustments Coordinator or visit our website for additional contact details.

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