Accounting and Billing Specialist

2 weeks ago

Brisbane, Queensland, Australia beBeeBilling Full time $90,000 - $145,000
Job Opportunity

We are looking for a highly skilled and experienced Billing Specialist to join our dynamic Finance team. As a Project Accountant – Billing Specialist, you will play a key role in ensuring timely and accurate billing, project setup, and contract compliance across our projects.

Responsibilities
  • Reviews and approves customer account set-ups and assures that required billing details are on file.
  • Reviews contracts, purchase orders, invoicing/billing terms and enters accurate billing details into the Management Information System (MIS).
  • Prepares accurate and timely billings.
  • Maintains open lines of communication via email and multiple messaging services with Project Accountant Team Lead and the Digital Innovation CSM/FSR team.
  • Transfers misapplied expenses to correct accounts within the MIS.
  • Assists Project Accountant TL and the Digital Innovation CSM/FSR team with the coordination and monitoring of billings and collections.
  • Handles billing voids and write-offs with appropriate approvals as needed.
  • Maintains customer account invoice and customer account contract files.
  • Initiates customer account close out to ensure all data in the Management Information System (MIS) record is correct and complete.
  • Reviews and monitors modifications of customer records within the CRM platform and ensures all required documentation is on file and matches billing records within the MIS.
  • Accurately processes payments and provides follow-up with appropriate internal team.
  • Assists Risk Management Team as needed in reviewing customer transaction history, communication history, and contracts.
  • Monitors collection issues and assists ARM Team in maintaining monthly AR Ledger comments and makes direct customer contact when applicable.
  • Follows-up with Project Accountant TL and the Digital Innovation CSM/FSR team if collection attempts are unsuccessful.
  • Ensures the CSP process is being followed.
  • Participates in company-wide initiatives as needed, to include quality assurance and continuous improvement initiatives.
Requirements
  • A BCom Accounting degree (or related) with 4 - 6 years of related experience.
  • Ability to work flexible hours.
  • Proficiency with Accounting Systems and various reports.
  • Strong Microsoft Office suite skills and proficiency in Adobe products, database management software, and the Internet.
  • Experience with tools like Dynamics 365, Salesforce, and Adobe for billing tasks is a plus.
  • Excellent written and oral communication skills.
  • Ability to maintain positive working relationships with others.
  • Ability to work collaboratively and effectively with others.
  • Demonstrate strong conflict resolution skills.
  • Ability to prioritize tasks and manage time effectively.
  • Ability to develop a work schedule, set goals, create/implement action plans, and monitor progress towards goals.
Benefits
  • Certified as a Great Place to Work.
  • Robust set of unique benefits.
  • Opportunities for career development and growth.
  • Flexible vacation policy.
  • Paid sick time and fitness reimbursement.
  • Health, life, vision, and dental insurance.
  • Employee assistance program and more.

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