Office Operations Coordinator

2 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $85,000 - $120,000

The Office Manager role is a key position within an organization, requiring strong coordination and organizational skills to ensure smooth operations.

As the central point of contact, you will work closely with directors, tradespeople, and office staff to maintain efficient processes, accurate reporting, and effective communication across the business.

Job Description
  • Key Responsibilities:
  • Manage daily office operations including staff onboarding/offboarding, email management, meeting follow-ups, and resource coordination.
  • Support finance functions including receivables, reconciliations, retention tracking, and reporting.
  • Identify and implement improvements to workflows and systems, including introducing useful tools or technology.
  • Act as a key liaison between directors, onsite staff, and support teams, ensuring clarity, efficiency, and alignment.
  • Maintain clear, accurate, and compliant reporting and documentation.

Requirements:

  • Proven experience in office, operations, or administrative roles (experience in trades, construction, or maintenance industries highly regarded).
  • Strong organizational skills with the ability to manage multiple priorities in a dynamic environment.
  • Proactive problem-solving skills with a focus on improving systems and processes.
  • Confidence in using technology and introducing tools to boost efficiency.
  • Excellent communication skills, with the ability to liaise effectively across teams and levels.

Benefits:

  • Opportunity to make a tangible impact on daily operations.
  • Chance to improve processes and systems.
  • Collaborative and dynamic work environment.

Additional Information:

  • Seniority level: Associate.
  • Employment type: Full-time.
  • Job function: Administrative.
Administrative Support

This role requires exceptional organizational skills, the ability to manage multiple priorities, and excellent communication skills. If you are looking for a challenging and rewarding role that allows you to make a significant impact, this could be the opportunity for you.

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