Project Coordinator
6 days ago
We are seeking a highly skilled Project Coordinator to join our Mining team in South Australia.
About the RoleThis is a critical position that provides high-level support to the Project Manager to mitigate risk and facilitate delivery of both intercompany and multi-disciplinary projects on schedule and within budget.
Main Responsibilities- Contribute to successful project delivery in accordance with project management best practices and effectively engage with clients and stakeholders.
- Assist with the preparation, monitoring, and updating of project delivery documentation, including project management plans, risk registers, HSE plans, and other documentation as required.
- Draft intercompany agreements and facilitate the sign-off process in accordance with internal processes.
- Update internal project delivery plans, including drafting monthly project reviews for Project Manager review.
- Project financial management and control, including but not limited to:
- Arrange setup of new projects in ERP system, including development of project work breakdown structures, revenue, and cost budgets.
- Monitor and report project progress, including updating budget trackers, and assist Project Managers to forecast cost to complete.
- Variance analysis for cost and schedule, including identification of exceptions and assisting Project Manager to ensure corrective actions as appropriate.
- Assist Project Manager in issuing monthly invoices, ensuring invoices align with contractual agreements and client requirements.
- Prepare Purchase Orders.
- Approve and track creditor invoices.
- Liaise with the Project Finance Specialist (PFS) to update budgets and maintain accurate financial information and revenue recognition on projects.
- Liaise with the Project Finance Specialist (PFS) to update project work breakdown structures and project budgets, as required, ensuring correct documentation.
- Schedule, create, and update project schedules to align with project and client requirements.
- Project change management, including assisting Project Managers with variations and updating relevant project documentation.
- Liaise with Project Administration in relation to mobilization, travel requirements, logistics, and document control processes.
- Assist with the preparation, monitoring, and updating of health and safety documentation.
- Assist with the preparation of proposals and ad hoc project documentation as required.
- Interact with clients, both internal and external, as project team representative.
- Attend and organize meetings as requested to take minutes, follow up on actions, and record completion.
We have a strong focus on culture within the Mining Division, so if you feel you meet some of the requirements and responsibilities of the role, but not all, we would still encourage you to apply. Training will be provided for a more junior candidate that aligns with our friendly and supportive team culture.
- Strong financial management experience, including budgeting, forecasting, and project controls.
- Previous experience in a project management environment.
- Experience within the Mining industry is preferable.
- Ability to build and maintain client relationships.
- Excellent interpersonal skills, and the ability to work well within a team environment and autonomously.
- Computer and software skills comparable to the role, including but not limited to Microsoft Office Suite applications and Enterprise Resource Planning systems.
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