Technology Operations Specialist

6 days ago

Sydney, New South Wales, Australia beBeeCoordinator Full time $90,000 - $120,000
Job Description

The role of a Technology Project Coordinator is pivotal in driving the execution of high-impact initiatives across technology project coordination and operations. As a key team member, you will collaborate closely with the CTO and Technology leadership to ensure seamless delivery.

Key Responsibilities:
  • Program & Project Coordination: Track progress across engineering, product, data, and devices workstreams, ensuring alignment and efficiency.
  • Maintain timely delivery schedules, RAID logs, and milestone tracking in Jira, guaranteeing accuracy and accountability.
  • Drive weekly status updates, providing visibility into the roadmap and facilitating informed decision-making.
  • Escalate blockers and follow up on actions, promoting accountability and mitigating risks.
  • Coordinate cross-functional communications between tech, product, marketing, and business teams, fostering effective collaboration.
Supportive Role:
  • Assist with onboarding/offboarding processes (access, equipment, induction) to ensure smooth transitions for new hires.
  • Support tooling administration (e.g., Jira, Confluence, access requests), streamlining technical operations.
  • Help manage vendor relationships, renewals, NDAs, and SOWs in partnership with Finance and Legal, maintaining integrity and compliance.
  • Maintain documentation and compliance records for tech operations, ensuring transparency and accountability.
Strategic Execution & Reporting:
  • Prepare dashboards and updates for internal forums, highlighting progress vs. plan, risks, and budget signals.
  • Support post-incident reviews and change/release documentation standards, promoting knowledge sharing and best practices.
  • Help run workshops, planning sessions, and team events, enhancing collaboration and strategic thinking.
Executive Support:
  • Provide comprehensive administrative support to the CTO, including calendar management, meeting coordination, prioritization, briefings, and budget support.
  • Prepare documents, presentations, and reports to support executive decision-making and communication updates.

Required Skills & Qualifications:

  • Early-career professional with strong coordination and communication skills.
  • Comfortable working across multiple stakeholders and priorities.
  • Must have admin experience with Jira, Confluence, or similar tools is a plus.
  • Interest in technology, operations, and strategic execution.
  • Proactive, detail-oriented, and eager to learn.

Benefits:

  • Directly enable the CTO and Technology org to deliver mission-critical outcomes.
  • Gain exposure to operations that impact families and seniors across Australia, Europe, and the US.
  • Learn the inner workings of a scaling, high-growth, ASX-listed technology company with excellent opportunities for career advancement.
  • Work directly with senior executives and gain exposure to strategic decision-making in a technology scale-up.
  • Be part of a purpose-driven team building AI-driven safety solutions that make a real difference in people's lives.

Why This Role Matters:

  • Clear visibility of tech initiatives and delivery status.
  • Smoother onboarding for new hires and predictable interview scheduling.
  • No missed renewals or delivery dates; blockers escalated early.
  • Weekly status updates and RAID logs in place.
  • Crisp reporting packs for internal forums with clear actions and decisions.

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