Project Coordinator

2 weeks ago

Perth, Western Australia beBeeAdministrator Full time $40,000 - $45,000
Program Administrator Job Description

We are seeking a detail-oriented and organized Program Administrator to join our team in Perth.

About the Role
  • The Program Administrator will be responsible for establishing committees, providing secretarial support, and coordinating state-wide workshops.
  • You will analyze needs, develop documents, and present primarily focused on program change management.
  • This role involves managing travel and accommodation arrangements, organizing events, and handling vendor onboarding and offboarding processes.
  • You will also manage the filing system at the program level and collaborate with analysts and schedulers to prepare program-level documentation.
Key Responsibilities
  • Establishing committees/working groups and similar meetings while balancing the availability of key stakeholders.
  • Providing secretarial support for Senior User Groups and other outcome-driven business workshops.
  • Analysing fundamental needs and developing documents and presentations primarily focused on Program Change Management.
  • Coordinating state-wide workshops, managing travel and accommodation arrangements.
  • Organizing and managing events.
  • Handling the onboarding and offboarding processes for vendors, program & project staff (specifically for EAM Program), and ensuring vendor adherence to LMS requirements.
  • Managing the filing system at the program level in Nexus.
  • Collaborating with Cost Analysts and Schedulers to prepare Program Level documentation.
Requirements
  • A person with acute attention to detail, a penchant for working within established procedures, a knack for coordinating activities involving internal and external parties, and a strong sense of time management.
  • Qualifications in business, project management, or related discipline (or working towards).
  • Demonstrated proficiency in report writing.
  • The ability to communicate effectively with stakeholders and work to deadlines.
  • Precision and accuracy in handling project documentation, reports, and data entry.
  • Advanced in Microsoft Office suite, particularly in PowerPoint and Word.

This role requires you to be based in Perth and have full working rights for this role.

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