Senior Management Team Support Specialist

7 days ago

Darwin, Northern Territory, Australia beBeeAdministrative Full time $55,000 - $65,000

Key Responsibilities Include:

  • Providing high-level administrative support to senior management team members involves preparing reports, gathering and handling information requests, performing clerical functions such as preparing correspondences, receiving visitors, arranging conference calls, and scheduling meetings, note taking, record keeping.
  • The first point of contact for busy SMT members requires following up action items with the SMT and providing feedback internally and externally.

Main Objectives:

  • Direct assistance to CEOs and senior management team leaders
  • Managing schedules and assisting with travel arrangements for senior executives
  • Scheduling and distributing incoming and outgoing correspondences for CEOs and SMT leaders
  • Coordinating logistics for board meetings and providing travel assistance for directors when required
  • Preparing key documents for board signatures, including grant agreements and contracts
  • Reading and analyzing incoming proposals, motions, and reports to determine their significance and plan distribution and follow-up schedules
  • Supporting corporate teams and working directly with corporate services officers

Qualifications and Attributes:

  • Excellent communication skills with diverse groups, including community, government, and organizations
  • Proficiency in electronic office equipment and software, as well as general knowledge of computer hardware and software
  • Demonstrated experience in administrative procedures and systems, time management, and organizational skills
  • Broad knowledge of business and management principles involved in strategic planning, resource allocation, human resources function, and coordination of people and resources

Essential Qualifications and Attributes:

  • Experience working in a healthcare organization
  • Qualifications in administration and minute-taking

Desirable Qualifications and Attributes:

  • Experience working in an Aboriginal-controlled health organization
  • Additional qualifications or certifications in administration and minute-taking

  • Senior Executive Support Specialist

    2 weeks ago

    Darwin, Northern Territory, Australia beBeeSeniorExecutive Full time $90,000 - $125,000

    Job Title: Senior Executive Support SpecialistDescription:The role of Senior Executive Support Specialist is to provide high-level support to senior leaders, ensuring seamless coordination of administration, stakeholder engagement, and document control in a fast-paced executive office environment.Key Responsibilities:Provide proactive diary and calendar...

  • Senior Project Manager

    3 weeks ago

    Darwin, Northern Territory, Australia TSA Management Full time

    We're seeking individuals who bring together a unique blend of personal strengths, technical expertise, and a genuine passion for the built environment and construction industry.TSA Riley is a global organization with 1,000 employees, providing expert project consultancy across Advisory, Project Management, Cost Management, Asset Management, and ESG. Our...

  • Senior Project Manager

    2 weeks ago

    Darwin, Northern Territory, Australia TSA Management Full time

    We're seeking individuals who bring together a unique blend of personal strengths, technical expertise, and a genuine passion for the built environment and construction industry.TSA Riley is a global organization with 1,000 employees, providing expert project consultancy across Advisory, Project Management, Cost Management, Asset Management, and ESG. Our...

  • Behaviour Support Practitioner

    1 week ago

    Darwin, Northern Territory, Australia Woollybutt Specialist Services Full time

    OverviewWoollybutt Specialist Services – Berrimah NTWoollybutt Specialist Services is hiring a Full time Behaviour Support Practitioner role in Berrimah, NT. Apply now to be part of our team.Job summaryLooking for candidates available to work:Monday: Morning, AfternoonTuesday: Morning, AfternoonWednesday: Morning, AfternoonThursday: Morning,...

  • Behaviour Support Practitioner

    1 week ago

    Darwin, Northern Territory, Australia Woollybutt Specialist Services Full time

    OverviewWoollybutt Specialist Services – Berrimah NTWoollybutt Specialist Services is hiring a Full time Behaviour Support Practitioner role in Berrimah, NT. Apply now to be part of our team.Job summaryLooking for candidates available to work:Monday: Morning, AfternoonTuesday: Morning, AfternoonWednesday: Morning, AfternoonThursday: Morning,...

  • Senior Injury Management Specialist

    1 week ago

    Darwin, Northern Territory, Australia ASPEN - Allianz Full time

    SENIOR INJURY MANAGEMENT SPECIALIST- PERSONAL INJURY - DARWIN, NT At Allianz, we're proud to be named one of the Best Workplaces in Australia 2025 and a Great Place to Work.As a leading global insurance and asset management brand, we prioritise care for our customers, the planet, and each other.We hire the very best people to further our commitment to...

  • Administrative Support Specialist

    7 days ago

    Darwin, Northern Territory, Australia beBeeProject Full time $104,408 - $109,514

    Program Support Specialist RoleJob Summary:The Program Support Specialist plays a pivotal role in ensuring the seamless implementation and delivery of programs across various departments.Key Responsibilities:Provide administrative, logistical, and project support to guarantee program success.Establish strong relationships with stakeholders at all levels,...

  • Strategic Executive Support Specialist

    7 days ago

    Darwin, Northern Territory, Australia beBeeAdministrative Full time $151,221 - $168,735

    We are seeking a Senior Administrative Specialist to provide high-level executive support to senior management. This is a strategic role that requires exceptional leadership, coordination, and project management skills.Key ResponsibilitiesProvide expert guidance on executive, administrative, and coordination matters to senior management.Act as the primary...

  • Senior Mental Health Specialist

    2 weeks ago

    Darwin, Northern Territory, Australia beBeeMentalHealth Full time $130,663 - $146,130

    Job Title: Senior Mental Health SpecialistThis is a critical role within our mental health services team, requiring the skills of a senior specialist to provide expert care and management to complex client presentations.Key responsibilities include developing and implementing effective treatment plans, collaborating with multidisciplinary teams, and...

  • Senior Injury Management Specialist

    2 weeks ago

    Darwin, Northern Territory, Australia beBeeInjury Full time $81,492 - $114,168

    Job SummaryWe are seeking an experienced professional to join our team as a Senior Injury Management Specialist. In this role, you will be responsible for supporting a team of consultants to provide high-quality injury management services.Supporting a team of consultants to deliver exceptional client outcomes and grow services throughout Darwin...