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Lead Lease Administrator
3 weeks ago
This role is responsible for ensuring the accuracy and integrity of lease administration data. The successful candidate will oversee portfolio data accuracy, conduct data validations, and provide proactive reporting and insights to the Service Delivery team.
The ideal candidate will have strong analytical skills and experience with lease administration systems. They will also be able to manage large data sets and identify discrepancies or gaps in lease data.
Key Responsibilities:- Lease Administration & Data Integrity
- Oversee portfolio data accuracy within the PMIS to ensure timely and reliable reporting.
- Conduct IFRS16 JDE Exception Reporting and Data Integrity Validation to maintain compliance.
- Provide proactive reporting and insights to the Service Delivery team and Contract Manager.
- Monitor and maintain lease administration performance and compliance.
- Data Management & Compliance
- Coordinate and execute scheduled and ad-hoc data validations.
- Conduct monthly reviews of financial components and lease-related data, including:
- Rent & Outgoings
- Recoveries
- Unit & Floor Area Calculations (NLA/GLA)
- Lease Documentation & Critical Dates
- AASB16 Data Points
- Facilities Management Costs
- CPI Increases and Rent Reviews
- Identify discrepancies or gaps in lease data and collaborate with the Lease Management team for resolution.
- Ensure accurate classification and filing of lease-related documents according to naming conventions and procedures.
- Financial Review & Invoice Management
- Track and report on invoices, approvals, coding accuracy, and compliance with financial procedures.
- Ensure timely management of Outgoings Estimates and Reconciliations.
- Provide oversight on cost allocations and financial accuracy within lease agreements.
- Bachelor's degree in Business, Finance, Accounting, or a related field.
- Minimum 2 years of experience in Lease Administration or Finance, preferably in audit or compliance.
- Strong analytical skills with the ability to manage large data sets.
- Advance knowledge in Excel and experience with JDE/SAP or similar Lease Administration systems.
- Knowledge of risk-based audit methodologies, including control testing and identifying process improvements.
We are committed to creating a work environment where our employees feel valued and supported. We offer a range of benefits and opportunities for career growth and development.
We welcome applicants from diverse backgrounds and encourage those who share our values to apply.