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Support Specialist
3 weeks ago
**Job Description:
** This role provides high-quality administrative support to the Office of the Chief Executive, facilitating effective communication among various key stakeholders within the Department of Education and Training. The position is responsible for managing correspondence, documentation, and multiple priorities in a fast-paced environment, which involves overseeing the timely progress of correspondence, preparing and distributing reports, and contributing to the quality-assurance of documents by identifying and rectifying grammatical errors.
**Key Responsibilities:
**
- • Manage correspondence, documentation, and multiple priorities in a fast-paced environment
• Oversee the timely progress of correspondence and prepare reports
• Contribute to quality-assurance of documents by identifying and rectifying grammatical errors
• Provide administrative support to the team, ensuring seamless coordination and support between departments and stakeholders
• Utilise electronic records management systems to maintain accurate and up-to-date records
• Prioritise tasks in a fast-paced environment and manage competing deadlines
• Develop and maintain relationships with key stakeholders, including ministers, departmental staff, and external agencies
• Maintain confidentiality and handle sensitive information with discretion
**Required Skills and Qualifications:
**
- • Demonstrated experience providing effective administrative support for a team
• Expertise in quality assurance of documents, including checking grammar and adhering to standards and formatting
• Highly developed organisational, problem-solving, and attention-to-detail skills
• Proficiency in electronic records management systems
• Ability to prioritise tasks in a fast-paced environment and manage competing deadlines
• Well-developed professional, interpersonal, and influencing skills
• Ability to coordinate executive communications and liaise with stakeholders
• Strong communication and negotiation skills, with the ability to build and maintain effective working relationships
**Benefits:
** We offer a competitive remuneration package inclusive of superannuation, 6 weeks recreational leave and 3 weeks personal leave, 3-day paid close-down leave over the Christmas and New Year period, annual leave loading, and professional development opportunities.
