Federal Government Administrative Support Role
6 days ago
We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive executive support to Senior Executives within the Central Group of the National Indigenous Australians Agency.
The successful candidate will be responsible for delivering high-level administrative support, coordinating meetings, preparing briefing packs, and building relationships with stakeholders.
- Deliver administrative support including managing diaries and meeting arrangements of Senior Executive Service officers
- Coordinate meetings, including drafting agendas, collating papers, booking venues, and arranging catering
- Prepare briefing packs, reports, and papers for committees
- Build and sustain relationships to work collaboratively within the work area and other areas of the NIAA
- Liaise with stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries
- Assist with financial activities, including procurement, credit card reconciliation, and compliance reporting
- Apply sound judgment in providing executive and administrative assistance to Senior Executives
- Solve problems that may be challenging yet broadly similar to previous situations and research solutions
- Arrange, coordinate, and reconcile all aspects of domestic travel in line with relevant policies
- Maintain records management systems in line with NIAA policies and procedures
This is an exciting opportunity to contribute to the delivery of high-quality administrative services to our Senior Executives.
Key Requirements:- Demonstrated professionalism, tact, discretion, and confidentiality
- Excellent interpersonal, oral, and written communication skills
- Well-developed organisational and time management skills
- Ability to work flexibly in a changing environment
- Positive attitude and commitment to continuous improvement
- Proven ability to develop, maintain, apply, and provide advice on procedures for administrative processes
- Ability to effectively collaborate and interact with individuals from diverse cultural backgrounds
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