Administrative Professional
1 week ago
We are seeking a highly skilled and versatile Administration Professional to join our support services team.
This key role requires an accomplished administrator who can provide expert support to both internal and external stakeholders. The ideal candidate will be responsible for receiving client enquiries, taking briefs, supporting with fee proposals, project administration, subconsultant management, OHS/Compliance, finance support, etc.
The company will be transitioning from Deltek Vision to Total Synergy project management system. Experience with either software system is advantageous.
Key Responsibilities:
- Responding to client queries and taking in briefs.
- Project administration including tracking and preparation of tenders, and coordination of sub-consultant engagements
- Coordinate internal meetings for project updates
- Assist the team with submission and fee proposal preparation
- Maintaining database, documentation and records
- OHS and QA requirements
- Supporting the finance team with AR/AP, monthly invoicing, and payroll
- Performing ad-hoc administrative duties
Essential Skills and Qualifications:
- Prior administration experience in Architecture/Design industry is advantageous (or would consider experience in other disciplines - engineering, construction, planning, property development)
- Understanding or interest in heritage/conservation project work.
- Experience with Total Synergy is advantageous
- Ability to work autonomously and be self-driven
- Excellent organisation, communication and planning skills
- Strong collaboration skills and ability to liaise with staff at all levels
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