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Administrative Coordinator

1 week ago

Melbourne, Victoria, Australia Recruit Career Consult Pty Ltd Full time
Job Description:

A Senior Office Assistant is sought by Recruit Career Consult Pty Ltd to provide high-level administrative support to the Senior Leadership Team. This full-time, permanent role will be based in the Head Office in Mulgrave five days a week.

The ideal candidate will have two years of experience in an administrative role, with excellent written and verbal communication skills. Strong time-management skills, proficiency with office productivity tools, and an aptitude for learning new software and systems are also essential.

The successful applicant will be responsible for managing the director's diary, organizing meetings, making travel arrangements, and maintaining electronic filing systems. They will also be the first point of contact for clients, contractors, and Franchisees.

This is a great opportunity for someone who is a flexible team player, willing to adapt to changes, and unafraid of challenges. Bilingual in English & Mandarin (verbal & written) is preferred but not required. MUST HAVE full Australian work rights.

Key Responsibilities:
  • Diary Management - manage and organize the director's diary on a daily, weekly, monthly, and annual basis.
  • Email Management – review and organize the action lists, filing, and follow-ups.
  • Booking Meetings.
  • Ensure meetings begin on time with material prepared and provided in advance.
  • Make travel arrangements for senior team, including itineraries when asked.
  • Electronic & Paper Filing and establish and maintain electronic filing system.
  • Database Entry.
  • Client & staff liaison - Be the first point of contact for clients, contractors, and Franchisees.
  • Expense Reconciliation.
  • Accounts Payable.
  • Manage Franchisee enquiry, follow up potential franchisees and senior leaders.
  • Ensure office is tidy.
  • Ad Hoc duties as required.
  • Help to resolve basic IT issues.