Administrative Coordinator, School of Medicine
2 weeks ago
The University of Notre Dame Australia is seeking a highly skilled and experienced Administrative Coordinator to join our School of Medicine team. As a key member of our administrative team, you will provide leadership and direction to administrative staff, ensuring effective and efficient administrative and project support.
Key Responsibilities- Leadership and Direction: Provide leadership and direction to administrative staff, including on-the-job training and advice.
- Administrative Support: Provide high-level administrative support to the school, ensuring effective and efficient administrative and project support.
- Document Creation: Create a range of high-level documents, including correspondence, presentations, and reports for internal and external stakeholders.
- Financial and HR Support: Provide financial and HR support and advice, ensuring budget expenditure is monitored and reported.
- Customer Service: Provide excellent customer service to students and University stakeholders.
- Task Management: Complete tasks and communications in an accurate and timely manner, while liaising closely with other areas of the organisation.
- Data Management: Work accurately with detailed information, including data entry, maintaining spreadsheets, managing correspondence, and collating data for reports.
- Continuous Improvement: Deliver continuous improvement by reviewing, developing, and implementing enhanced administrative systems and processes.
- A Degree qualification with relevant experience, or an equivalent combination of relevant experience and/or education/training.
- Supervise and lead nominated administrative staff.
- Proven administration leadership experience in a busy, fluid environment (higher education experience highly regarded).
- Experience in procurement and financial processes.
- Strong understanding of administrative policies and procedures and the ability to interpret and apply them.
- Demonstrated success in the delivery of quality customer service.
- Excellent written and verbal communication skills, and the ability to interact effectively with a diverse range of people.
- Demonstrated skills in strategic and project management and the ability to meet competing deadlines.
- Excellent computer skills, including MS Office (inc Word, Excel, Microsoft Teams) and student administration systems, and the ability to learn and implement new systems.
- Proven initiative, organisational and attention to detail skills with the demonstrated ability to meet competing deadlines.
- Support key leadership staff (e.g. Deputy National Head of School, National Head of School, and School Manager).
- Training and development opportunities with the University.
- Centrally located in Darlinghurst.
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Sydney, New South Wales, Australia The University of Notre Dame Full timeAbout the RoleWe are seeking an experienced Administrative Coordinator to join our team at the School of Medicine. As a key member of our administrative staff, you will provide high-level administrative support to the school, ensuring effective and efficient administrative and project support.Key ResponsibilitiesProvide leadership and direction to...
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