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Administrative Coordinator, School of Medicine

2 months ago

Sydney, New South Wales, Australia The University of Notre Dame Full time
About the Role

We are seeking an experienced Administrative Coordinator to join our team at the School of Medicine. As a key member of our administrative staff, you will provide high-level administrative support to the school, ensuring effective and efficient administrative and project support.

Key Responsibilities
  • Provide leadership and direction to administrative staff, including on-the-job training and advice.
  • Develop and implement administrative systems and processes to improve efficiency and productivity.
  • Prepare a range of high-level documents, including correspondence, presentations, and reports for internal and external stakeholders.
  • Provide financial and HR support, including budget monitoring and reporting.
  • Deliver excellent customer service to students and University stakeholders.
  • Work accurately with detailed information, including data entry, maintaining spreadsheets, and managing correspondence.
  • Collaborate with other areas of the organisation to achieve shared objectives.
Qualifications and Experience
  • A degree qualification with relevant experience, or an equivalent combination of relevant experience and/or education/training.
  • Proven administration leadership experience in a busy, fluid environment, preferably in higher education.
  • Experience in procurement and financial processes.
  • Strong understanding of administrative policies and procedures, with the ability to interpret and apply them.
  • Demonstrated success in delivering quality customer service.
  • Excellent written and verbal communication skills, with the ability to interact effectively with diverse stakeholders.
  • Demonstrated skills in strategic and project management, with the ability to meet competing deadlines.
  • Excellent computer skills, including MS Office and student administration systems.
What We Offer
  • Support from key leadership staff, including the Deputy National Head of School and National Head of School.
  • Training and development opportunities with the University.
  • A centrally located workplace in Darlinghurst.