Executive Assistant

2 days ago

Sydney, New South Wales, Australia beBeeStrategic Full time

Are you looking for a dynamic and strategic role that will challenge your skills and fuel your passion? As an Executive Assistant to the CEO, you'll be more than just a gatekeeper - you'll be a trusted advisor and partner in shaping the company's future.

Job Description

This is an exciting opportunity to work alongside a high-profile executive, influencing decision-making and leading high-level coordination across the Executive Leadership Team and key external stakeholders. You'll be responsible for:

  • Managing time, priorities, and projects with utmost efficiency and discretion
  • Coordinating and preparing the CEO for meetings, presentations, and external engagements
  • Representing the CEO in meetings and following through on key actions
  • Serving as the primary liaison between the CEO and the 9-member Executive Team
  • Tracking deliverables and KPIs to ensure accountability across the business
  • Managing investor contact records and tracking external stakeholder engagement
  • Planning and project managing events, leadership off-sites, and board-related activities
  • Preparing board packs, briefing notes, and consolidated leadership reports
  • Ownership of calendar, travel, communication, and administrative support for the CEO
  • Supporting executive admin including credit card reconciliations and invoice processing
  • Driving continuous improvement in systems, workflows, and executive operations
Required Skills and Qualifications

To succeed in this role, you'll need to possess:

  • Prior experience supporting a CEO or senior executive (EA, Business Manager or Chief of Staff role)
  • Experience in corporate, healthcare, or fast-moving entrepreneurial settings
  • Strong communication skills - written, verbal, and interpersonal
  • Ability to handle sensitive information with the highest level of discretion
  • Proficiency with productivity, CRM, and document management tools
  • Strong planning and multitasking capabilities, with a calm and solutions-focused mindset
  • Project/event management experience (desirable)
  • Willingness to travel interstate and attend occasional after-hours events
Benefits

As a valued member of our team, you can expect:

  • A competitive salary package
  • A collaborative, purpose-driven team culture
  • Discounted private health insurance
  • Exclusive discounts on gym memberships
  • Ongoing professional development and growth opportunities
What We Offer

At our organization, we believe in doing meaningful work that brings joy and satisfaction - and in maintaining balance while we do it. Our values of teamwork, respect, continuous improvement, and achievement guide how we work and grow together.

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