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Project Management Office Coordinator

2 months ago

Adelaide, South Australia Paxus - Technology + Digital Talent Full time
About the Role

Paxus - Technology + Digital Talent is seeking a highly skilled Project Management Office Coordinator to join our team. As a key member of our Portfolio Management Office, you will play a critical role in supporting the delivery of projects and programs across the organization.

Key Responsibilities
  • Develop and Implement Project Management Standards
    • Establish and maintain consistent project management standards, guidelines, procedures, and templates that align with our Portfolio Program Project Management Framework.
  • Facilitate Project Management Document Approvals
    • Coordinate the review and approval of project management documents, ensuring compliance with our framework and standards.
  • Coordinate Project Start-up and Closure
    • Support the project start-up and closure process, ensuring that all necessary steps are taken to ensure successful project delivery.
  • Liaise with Project Managers
    • Work closely with project managers to update financial forecasts, reconcile project costs, analyze cost variance, and update financial data as required.
  • Monitor Project Progress and Provide Quality Assurance
    • Regularly review project progress, ensuring that projects are on track to meet their objectives and that quality standards are met.
  • Ensure Project Information Meets Quality Standards
    • Verify that project information meets the quality standards required of our Portfolio Management Office, identifying trends and areas for improvement.
Requirements
  • Minimum 5 Years' Experience
    • Proven experience providing effective project management support, with a minimum of 5 years' experience in a similar role.
  • Broad Knowledge of Project Portfolio Management
    • Strong understanding of project portfolio management principles, practices, and tools.
  • Experience Developing Project Management Guidelines
    • Experience developing project management guidelines, procedures, and templates, with a focus on improving project delivery and quality.
  • Experience Using PPM Tools
    • Experience using project portfolio management (PPM) tools, with a focus on improving project delivery and quality.
  • Experience in Project Financial Management
    • Experience in project financial management, including budgeting, forecasting, and cost control.
  • Experience in Records Management
    • Experience in records management, including the maintenance of accurate and up-to-date project records.
  • Proficient in MS Office Products
    • Proficient in Microsoft Office products, including Word, Excel, and SharePoint.
  • Superior Attention to Detail
    • Excellent attention to detail, with a focus on ensuring accuracy and quality in all aspects of project management.
  • Outstanding Time Management Skills
    • Excellent time management skills, with a focus on prioritizing tasks and meeting deadlines.
  • High-Level Written and Verbal Communication Skills
    • Excellent written and verbal communication skills, with a focus on clear and concise communication with stakeholders.
  • Excellent Stakeholder Engagement Skills
    • Excellent stakeholder engagement skills, with a focus on building strong relationships with project managers, team members, and other stakeholders.