Regional Administrative Manager

Job Req ID

Location VIC; WA

Employment Type Ongoing (Permanent),Full-time

Classification

Executive Level 1- $115,443.00 and $134,865.00 plus 15.4% super (part time pro-rata)

This process is being used to fill one immediate position/s.

Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool to fill similar vacancies for up to 18 months anywhere in VIC; ACT; NSW; NT; QLD; SA; TAS; WA.

About Our Team

Immigration | Immigration Programs | Regional Director VIC / TAS | Regional Director Office

The Office of the Regional Director supports the Regional Director in their role as regional representative for the Department and the Office for Multicultural Affairs (OMA).

Reporting directly to the Head of OMA, the role of the Regional Director is to undertake engagement with key external government and community stakeholders to engender support for departmental policy, programs and initiatives.

The Regional Director also has accountability for the pastoral care of staff and other resources based in the region.

• Be a self-starter, who is proactive in identifying and resolving issues that impact the region, Regional Director and the Department more broadly.
• Provide high-level administrative and strategic support to the Regional Director, demonstrating exemplary administrative and organisational skills, ability to manage competing demands and high-level attention to detail.
• Represent the Regional Director, interpreting their intent and conveying it through the provision of guidance and advice to stakeholders, displaying good judgement, flexibility and discretion.
• Manage the Regional Director's Office through preparation and coordination of correspondence, briefings and advice on complex and/or sensitive issues.
• Establish, maintain and foster productive relationships with, and providing high-level service to internal and external stakeholders including the Regional Director, Senior Executive, Senior Leadership, ministerial offices, all staff and external agencies.

• Critically analyse complex issues, undertake quality research and provide strategic advice to the Regional Director and senior leaders on regional matters impacting business lines.
• Coordinate and/or prepare complex and/or sensitive correspondence, briefing papers, speeches, talking points, meeting summaries, and other strategic communication and correspondence.
• Identify, report on and mitigate risks and issues of concern, and escalate if required.
• Act as the principal point of contact on issues for the Regional Director Office, as required.
• Build and maintain quality relationships; including internally to support the Department's Transformation Agenda, and externally to identify opportunities and enable outcomes for the Department through the Regional Director.
• Manage, coordinate and deliver events and forums led by the Regional Director, including negotiating with stakeholders, preparing briefing material and providing administrative or secretariat support.

Preferred

• High level communication, administrative and organisational skills
• Previous experience in a similar role
• Ability to foster relationships and work collaboratively with internal and external stakeholders
• Ability to maintain confidentiality and discretion in a sensitive environment
• Demonstrate superior judgement and logical reasoning.

Submit your application and CV through our recruitment system before the closing date at 11:59pm AEST – Late applications will not be accepted.

As part of your application, you will be required to prepare and submit a one-page response document outlining:

• How your skills, knowledge and experience will be relevant to this role
• Why you are interested in the role and what you can offer us
• Any specific examples or achievements that demonstrate your ability to perform the role.

Prior to preparing your response, it is recommended you review the Work Level standards relevant to the classification you are applying to.