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Executive & Business Operations Manager

2 weeks ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $65,000 - $85,000
Job Description:

You will play a vital role in supporting the Executive Leadership Team, managing the Support Office, and coordinating enterprise activities. This position offers a unique opportunity to thrive in a fast-paced environment, working on diverse tasks and taking ownership of your responsibilities.

The primary focus is on:

  • Managing the insurance, claims, and injury management function for workers compensation.
  • Providing administrative support to the Executive Leadership Team, Support Office, Functions, and Projects as required.

Responsibilities include:

  • Maintaining and coordinating facilities within the Support Office, including cleanliness, kitchen restocking, parking, and desk allocations.
  • Supporting the onboarding process for new starters at the Support Office, including scheduling induction, arranging access passes and IT equipment, and providing overviews of tools and business processes.
  • Managing Contractor and Visitor Management, including site familiarization and communication of activities.
  • Acting as the point of contact for landlord and tenancy queries.
  • Handling various administration duties, such as producing and executing agreements, assisting support functions during peak periods, coordinating support office service awards, managing information for company security licenses, and calendar management.
  • Maintaining record-keeping functions to support emergency events or business continuity planning.
  • Managing administrative projects, including building insurance timetables, supporting the management of the annual calendar of events, and assisting with enterprise project governance.
  • Coordinating and communicating Support Office projects, including re-location activities.
  • Organizing events and meetings, including documentation, catering, transport, and accommodation arrangements.
  • Facilitating travel arrangements in line with the travel policy and relevant approvals.
  • Maintaining business contact registers and locations.
  • Providing assistance with internal communications and media inquiries when required.
Required Skills and Qualifications:
  • A strong service orientation and positive attitude.
  • Ability to build and maintain relationships with internal stakeholders.
  • Effective communication skills to interact with individuals at all levels.
  • Demonstrated ability to maintain confidentiality in all matters.
  • Capacity to manage varied requirements and handle conflicting priorities.
  • Self-starter with the ability to work autonomously and take initiative.