Project Coordinator

1 month ago

Forest Glen, Australia ASSA ABLOY Entrance Systems Full time

About Us

ASSA ABLOY Entrance Systems is a global leader in door opening solutions, dedicated to satisfying end-user needs for security, safety, and convenience. With offices in over 70 countries, we are represented in all major regions within both mature and emerging markets. Our iconic brands, such as Lockwood, Abloy, Whitco, and Yale, are driven by innovation and have been recognized with ASSA ABLOY's inclusion in Forbes' Top 100 most innovative companies list, on four separate occasions.

Spence Doors offers a broad range of commercial doors and frames as well as Door Solutions and is part of the ASSA ABLOY group. We work with architects, builders, and building owners to deliver doors and door solutions.

About The Role

We are seeking a results-driven Project Administrator to join our team, based in Forest Glen or Murarrie, QLD. The role will be responsible for the administration of commercial construction projects to achieve maximum profit and client satisfaction.

  • Review project information and scope of work, pricing, and contractual requirements.
  • Source materials or external pricing required to create a project price.
  • Action inbound leads, customer RFI, and RFQs.
  • Contribute to achieving QLD sales targets by working with the team to follow up quotes and close sales.
  • Manage customer communication in a timely manner.
  • Reconcile, compile, and maintain all project files, including project forecasting.
  • Establish a project program for detailing, manufacture delivery, and installation if required.
  • Prepare manufacture orders (job sheets) with all required information to enable manufacture.
  • Ensure goods are manufactured and delivered to the client as planned.
  • Establish and manage subcontract site installation and costs.
  • Action client site instructions, raise variation requests as required, and follow up approvals.
  • Compile invoice and progress claim information and forward to the accounts department.
  • Reconcile project sales and costs, resolve variances, and obtain client deed of release.
  • Contribute to achieving QLD sales targets by working with the team to follow up quotes and close sales.

About You:

To be effective in this role, you must have some technical aptitude, particularly in the construction environment. We are seeking a proactive individual with energy, passion, and a real go-getter attitude. You must be geared to finding solutions for customers and adding value to the selling process.

  • Minimum 2 years of experience in the building and construction industry.
  • Relevant trade background preferred, but not essential.
  • Experience in Project Administration or a similar role.
  • Substantial level of skill in the administration and management of construction projects, particularly in respect to supply and installation.
  • Ability to communicate satisfactorily with management, clients, specifiers, and subcontractors.
  • Sound level of skill in the use of personal computers and programs.
  • Strong attention to detail, excellent planning, time management, and prioritization skills.
  • Demonstrated experience using Microsoft Office applications.

This is an exciting time to be part of a truly dynamic company and industry.

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