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Administrative Support Specialist

2 months ago

Australia Robert Bosch Group Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Robert Bosch Group. As an Administrative Support Specialist, you will provide administrative support to our Service Manager and Supervisors, ensuring the smooth operation of our office.

Key Responsibilities
  • Tending to Site Visitors: Greet and assist visitors, ensuring a positive first impression of our company.
  • Office Supplies and Maintenance: Order and manage office stationery, uniforms, and consumables, maintaining a well-stocked and organized office environment.
  • Record Keeping and Data Entry: Maintain accurate and up-to-date records, including time sheets, purchase orders, and financial reports.
  • Administrative Support: Provide administrative support to the Service Manager and Supervisors, including coordinating jobs and workflow, managing stationery, mail collection, and filing.
  • Financial Administration: Assist with processing received purchase orders, invoicing, and parts ordering, ensuring accurate and timely financial transactions.
  • Travel Arrangements: Assist with organizing travel and accommodation for staff, ensuring seamless and efficient travel arrangements.
Requirements
  • Proven Experience: Proven experience in a similar administrative role, with a strong understanding of office procedures and protocols.
  • Time Sheet Management: Experience with time sheet management, including data entry and record keeping.
  • Intermediate Microsoft Office Skills: Intermediate level of proficiency in Microsoft Office, including Word, Excel, and Outlook.
  • SAP and Mitrefinch Experience: Familiarity with SAP and Mitrefinch systems, although not required, is highly desirable.
What We Offer
  • Employee Assistance Program: Access to our Employee Assistance Program, providing support and resources for staff.
  • Strong Company Culture: A positive and inclusive company culture, valuing diversity, equity, and inclusion.
  • Staff Discounts: Eligibility for staff discounts on Bosch and affiliated-brand products.
  • Opportunities for Growth: Opportunities for career growth and development within a globally recognized OEM company.