Administrative Assistant

2 weeks ago

Perth, Western Australia Herbert Smith Freehills Full time

About Us

At Herbert Smith Freehills, we are a world-leading international law firm with a heritage stretching back over 100 years. We are committed to high performance, collaboration, diversity, and digital innovation. Our ambition is to help you achieve your goals and provide a work environment that is client-centred, commercially driven, and renowned for our solution-focused expertise.

The Opportunity

We are seeking expressions of interest from individuals with high attention to detail and strong communication skills who are looking to start their administrative careers. As an Administrative Assistant, you will be an integral part of our firm, assisting in the smooth running of our practice groups and ensuring our Legal Assistants and legal teams perform at the highest level.

Key Responsibilities

  • Provide timely and accurate support to Legal Assistants with administrative support needs.
  • Deliver high-quality, accurate work while managing deadlines, responding to change, and competing priorities.
  • Meet required deadlines and negotiate alternate timeframes when necessary.
  • Liaise with business services and other services to coordinate urgent mail and courier requests.
  • Prepare files for archiving and manage return and retrieval of files following firm guidelines.
  • Assist with internal and external practice group events and functions.

Requirements

  • Impeccable attention to detail.
  • Demonstrated enthusiasm and proactivity in the workplace.
  • Knowledge of the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
  • Strong time management and organisational skills; ability to prioritise your time across a number of busy matters.
  • Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.

About Our Culture

We strive to create a working environment based on mutual trust and respect, in which you can perform at your best while maintaining sustainable balance across your life. We value your wellbeing, both at home and work, and place a strong emphasis on mental health. If you need support, you'll have it, and we'll empower you to harness your personal strengths, navigate uncertainty, and effectively manage things within your control.

What We Offer

  • We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
  • We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
  • We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+, and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.

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