Event Planning and Operations Professional

2 weeks ago

Sydney, New South Wales, Australia beBeeOpportunities Full time $90,000 - $110,000

**Job Summary**

The Role of Operations Administrator is a pivotal position within our organization, tasked with providing administrative support to the Regional Director and Heads of Event throughout the event planning cycle.

This role is crucial in ensuring the smooth operation of events, coordinating regular meetings with internal departments, local teams, and stakeholders. The ideal candidate will possess strong organizational, communication, and administrative skills, with a keen eye for detail and accuracy while managing multiple projects.

**Key Responsibilities:**

  • Coordinate and manage scheduling, agendas, and note taking as requested
  • Liaise with the Workplace Coordinator based in London to ensure general administrative tasks are completed efficiently
  • Create and maintain event presentations and planning decks, including event concepts, guides, recaps, and feedback
  • Support project management software and work closely with the events team to ensure accountability and progress
  • Assist Regional Director and Head of Event with budget tracking and upkeep
  • Support operations team on creation of event schedules and run of shows
  • Provide administrative support between Event Leadership, Procurement, Finance, and Legal during the procurement process
  • Implement event staff travel and uniform coordination in your region

**Key Expectations:**

  • Proactively explore opportunities to add value amongst their team and wider organization
  • Career curious, scouting out opportunities to learn and develop
  • Inclusive team player, championing an environment where diversity is valued
  • Understand the organization's values and contribute to a positive culture
  • Offer fresh perspectives and innovative ideas to their team articulating these in a concise way
  • Build relationships with colleagues, understanding the importance of collaboration
  • Be inquisitive about their and their teams impact on the organization's strategic objectives

**About You:**

  • 2+ years experience in an administrative or event planning role
  • Strong attention to detail and accuracy while managing multiple projects
  • Proficient organizational, communication, and administrative skills
  • Able to communicate confidently and adapt communication style according to the needs of the stakeholder
  • Able to work independently but values working collaboratively as part of a team

**Location:

Sydney, New South Wales - Hybrid working model with a minimum of 3 days per week in the Sydney office. This role may have some event travel.

We are proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity, equity, and inclusion.

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