Project Coordinator

7 days ago

City of Frankston, Australia beBeeProjectAdministrator Full time

At Bernhard, we blend a rich history with a forward-looking vision.

We believe in growth, not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We encourage creative problem solving to tackle the challenges of tomorrow.

Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success.

We value stability, innovation, and growth as the pillars of our continued success.

Job Description

The Project Administrator will provide critical support to project staff by assisting day-to-day operations and representing the organization by leading by example.

Responsibilities:
  • Ensure accurate employee time tracking on a weekly basis, including obtaining supervisor approval or other documentation for any discrepancies and timely submission to payroll.
  • Maintain and procure office supplies with manager approval.
  • Assist in new hire onboarding and IT requests as necessary.
  • Maintain electronic project files.
  • Support team in invoice coding and approvals as requested.
  • Request and track subcontracts, change orders, purchase orders, and insurance certificates.
  • Prepare and submit client billings and lien releases.
  • Gather and submit client-specific contractual requirements.
  • Support project documentation – daily reports, four-week look-ahead, labor forecast, etc.
  • Compile submittal, specification, and operations and maintenance/start-up books as requested.
  • Distribute documents/correspondence to field personnel and key parties as needed.
  • Effectively communicate project information to the project team.
  • Reconcile tool and rental equipment list (if applicable).
  • Manage parking pass process (if applicable).
  • Other administrative functions as requested.
Requirements:

A high school diploma or GED equivalent is required.

  • Three+ years of administrative experience.
  • Proficient in Microsoft Word, Excel, and Outlook.
  • Excellent organizational, communication, and interpersonal skills.
  • Effective verbal and written communication skills.
  • Detail-oriented and willing to tackle ongoing projects in a fast-paced environment.
Preferred Qualifications:
  • Construction administrator experience preferred.
  • College-level coursework and/or two years' experience in construction management.
  • Construction billing experience is preferred, especially with AIA billing/Textura.
Work Environment:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Climbing stairs.
  • Remaining in a stationary position, often kneeling, standing, or sitting for prolonged periods.
  • Repeating motions that may include wrists, hands, and/or fingers.
  • Quiet environment.
  • Light work involving adjusting and/or moving objects up to 20 pounds.
Travel Requirements:
  • Up to five percent of time spent traveling to job sites/offices.

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