Operations Coordinator Manager

1 week ago

Sydney, New South Wales, Australia BruntWork Full time

We are seeking a detail-oriented and organized Logistics Operations Associate to join our team at BruntWork. This role will be responsible for managing various aspects of operational support, including freight planning, data entry, invoicing, and supplier management.

This is a fast-paced position that requires expertise in operational processes, supplier coordination, and report generation. The ideal candidate will possess strong analytical skills, experience in XERO accounting software, and the ability to manage multiple tasks efficiently.

Key Responsibilities:
  1. Freight Planning:
    Plan, schedule, and coordinate freight shipments to ensure timely and cost-effective deliveries.
    Track freight movements, addressing delays or issues with logistics partners proactively.
    Maintain and manage relationships with freight carriers, ensuring service quality and competitive rates.
    Prepare and analyze freight cost data to identify potential savings.
    Handle freight bookings with suppliers and freight agents.
  2. Data Entry & Order Management:
    Set up spreadsheets and manage data entry for analytical reports.
    Manage and process online orders, ensuring timely updates and communication with internal and external teams.
    Accurately process and enter data related to customer orders, freight details, and project information.
    Verify data accuracy and resolve discrepancies.
    Monitor and update order statuses in internal systems.
  3. Cost Analysis & Reporting:
    Conduct project and freight cost analysis, identifying trends and recommending cost-saving measures.
    Produce detailed reports using XERO accounting software, providing insights into operational costs, freight expenses, and project performance.
    Collaborate with the finance team to ensure accurate budget tracking and forecasting.
    Manage and update reports regularly to provide visibility into key performance indicators (KPIs).
  4. Invoicing & Billing in XERO:
    Manage supplier cost data entry in XERO accounting app.
    Handle invoicing and billing processes within the XERO platform.
    Generate and produce reports out of XERO for management and financial reviews.
  5. Supplier Management & Quality Control:
    Complete new vendor forms and onboard suppliers, ensuring all documentation is accurate.
    Review and check supplier quality control reports for accuracy and compliance.
    Collaborate with suppliers to ensure timely deliveries and adherence to quality standards.
  6. Administrative & Operational Support:
    Maintain operational documentation, including reports and spreadsheets.
    Support the operations team with administrative tasks as required.
    Provide assistance in updating and managing the CRM platform for order and customer tracking.

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