Dynamic Support Specialist

6 days ago

Newcastle, New South Wales, Australia beBeeAdministrative Full time $65,000 - $92,000

We are seeking an exceptional professional to join our team in a key administrative support role.

This dynamic position requires a dedicated individual who can effectively manage multiple tasks, prioritize demands, and maintain confidentiality.

The successful candidate will serve as the central point of contact for the Associate Director, providing comprehensive administrative support across various aspects, including proposal handling, expense management, and diary coordination.

Key responsibilities include:

  • Serve as a primary point of contact for the Associate Director.
  • Provide expert administrative support, encompassing proposal development, expense tracking, and diary management.
  • Coordinate travel arrangements, meetings, and appointments with necessary materials.
  • Manage incoming calls, take accurate messages, and arrange logistical details.
  • Assist with general office tasks, including document preparation, filing, and archiving.
  • Support financial processes, such as WIP, invoicing, and debtors monitoring.
  • Maintain and update CRM databases, ensuring accurate client information.
  • Proofread and edit internal CVs for the Business Unit, updating them bi-annually.
  • Preserve precise expense records, review invoices, and reconcile credit card statements.
  • Compile Customer Satisfaction Survey data.
  • Conduct market research on clients, sectors, and relevant topics.
  • Assist in coordinating conferences and events.

To excel in this role, you should possess:

  • Exceptional organizational skills, with the ability to prioritize tasks and manage multiple demands.
  • Demonstrated experience in administration, preferably in an engineering environment.
  • Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
  • Event planning and coordination skills.
  • Strong communication and interpersonal skills, both written and verbal.
  • Able to adapt flexibly to evolving situations.

This role offers a unique opportunity to contribute to our organization's mission, working collaboratively with a talented team to drive sustainable development and inclusive growth. If you are a driven and detail-oriented professional looking for a challenging and rewarding administrative support role, please apply.

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